Executive Assistant to C-Suite

4 weeks ago

Sydney, New South Wales, Australia Lotus People Full time

The Opportunity:

Lotus People is partnering with a prominent player in the FMCG industry to find a highly skilled Senior Executive Assistant to support their C-suite Executives in Sydney. This is an exceptional opportunity to play a pivotal role in a dynamic and exciting journey.

About the Role:

As an experienced Executive Assistant, you will be a proactive, detail-oriented professional with a passion for supporting executive leadership and driving organisational success. You will provide comprehensive support to the CEO, CFO, and General Counsel, including managing board-related activities, preparing and uploading board packs, and understanding the needs of the board.

Key Responsibilities:

  • Ensure seamless communication between executives and stakeholders, including investors and shareholders. Manage monthly CEO reports, half-year, and end-of-year results.
  • Schedule and coordinate executive team meetings, agendas, and events. Oversee vendor management, travel arrangements, trademark registrations, contract registers, and credit card expenses management.
  • Lead and bring together the administrative team, fostering collaboration among coordinators across the business. Manage two direct reports (Executive Coordinators) and ensure the smooth operation of concierge services, invoice processing, office administration, and meeting room management.
  • Support with exciting projects, ensuring variety within the role.

Requirements:

  • Proactive approach to EA support - demonstrated ability to anticipate executive needs, take initiative, and manage complex schedules and tasks with minimal supervision.
  • Advanced Skills in Microsoft Word and PowerPoint.
  • Proven experience in drafting, organising, and presenting board meeting materials, ensuring accuracy and adherence to standards.
  • Exceptional Attention to Detail with a strong focus on accuracy and precision in all tasks, including document preparation, scheduling, and communication.
  • Track record of handling sensitive information with utmost confidentiality and professionalism.
  • Familiarity with the dynamics and regulatory requirements of publicly listed companies, including board interactions and compliance matters.

What We Offer:

  • Competitive salary: $120-130k + Super.
  • Access to exclusive perks, freebies, and staff discounts on company products.
  • Cross-team collaboration, fostering a culture of knowledge sharing and teamwork.
  • Flat structure where suggestions and feedback are encouraged.
  • Hybrid Office and WFH Flexibility: 3 days in office, 2 days working from home.
  • Free parking on-site and close to public transport.

About Lotus People:

Lotus People is an accredited candidate expert, meaning we value our applicant experience and will respond to all applicants. If this sounds like the role for you, please apply now.

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