Fleet Operations Administrative Support Specialist

2 days ago

Melbourne, Victoria, Australia Dixon Appointments Full time
Fleet Maintenance Administration Officer

We are seeking a highly skilled Fleet Maintenance Administration Officer to join our team at Dixon Appointments. This is an excellent opportunity for an administrative professional to work in the fleet maintenance industry, providing administrative support and contributing to the smooth operation of our services.

About the Role

As a Fleet Maintenance Administration Officer, you will be responsible for providing administrative support to the Fleet Maintenance team, including timesheet management, leave, overtime, and allowances. You will also be involved in data analysis, stakeholder liaison, and training delivery. The role requires strong attention to detail and organisational skills, as well as experience with data entry, payroll verification, and basic financial processes.

You will need to be proficient in Microsoft Office, particularly Excel and Word, and have strong communication skills and ability to work in a team. We encourage applicants from individuals living with disabilities.

Key Responsibilities
  • Input fleet data, update timesheets, and create the Appliance Availability Report.
  • Verify timesheets, review leave forms, process claims, track absenteeism, and resolve documentation issues.
  • Streamline admin and workshop processes with the Fleet Operations Manager.
  • Collect and analyse workshop labour, leave, and appliance availability data.
  • Provide admin staff coverage, manage petty cash, and assist with invoicing, rostering, document drafting, and supply orders.
Requirements
  • To be on-site 5 days a week.
  • Strong attention to detail and organisational skills.
  • Experience with data entry, payroll verification, and basic financial processes.
  • Proficiency in Microsoft Office, particularly Excel and Word.
  • Strong communication skills and ability to work in a team.
Working Conditions

The successful candidate will be required to work on-site 5 days a week. You will be working in a fast-paced environment and will need to be able to prioritise tasks and manage your time effectively.

Salary

The salary for this position is estimated to be between $65,000 - $80,000 per annum, depending on experience. We offer a competitive salary and benefits package, including a covid booster vaccination requirement and a National Police Check.

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