Accounts Payable Expert
1 week ago
**Accounts Payable Professional**
We are seeking a detail-oriented and experienced professional to join our finance team. The ideal candidate will be responsible for managing the accounts payable function, ensuring accurate and timely processing of invoices including reconciliation back to purchase orders.
The Accounts Payable Specialist will work across multiple entities and report directly into the Finance Manager. Key responsibilities include:
• Invoice Processing: Oversee the full cycle of accounts payable processing, including receiving, reviewing, coding, and entering invoices into the accounting system.
• Payment Processing: Manage the payment process, including scheduling and issuing payments to suppliers. Verify payment accuracy and reconcile payment discrepancies as needed.
• Supplier Management: Maintain vendor master files and communicate with vendors regarding invoice inquiries, payment status, and account reconciliation. Negotiate payment terms and resolve billing disputes in a timely manner.
• Expense Reporting: Review and process employee expense reports, ensuring compliance with company expense policies and guidelines. Reconcile expense reports with supporting documentation and approve for payment.
• Month-End Close: Assist in month-end close activities related to accounts payable, including accruals, reconciliations, and reporting. Prepare account reconciliations and provide support for audits as needed.
• Process Improvement: Identify opportunities to streamline accounts payable processes and improve efficiency. Implement best practices and automation tools to enhance accuracy and reduce manual effort.
Key qualifications for this role include:
- 5+ years of experience in end-to-end accounts payable, including purchase order reconciliations.
- Strong understanding of accounts payable principles and practices including purchase order approval process, delegations of Authority and segregation of duties
- Excellent organisational skills and attention to detail.
- Ability to prioritise tasks and meet deadlines in a fast-paced environment.
- Strong communication and interpersonal skills.
- Experience with process improvement initiatives and automation tools is a plus.
- Proficiency in accounts payable and purchase order software and ERP systems.
- Competent excel skills for reporting.
Additionally, we use the following systems:
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- MEX (CMMS) and purchase order management system
- XERO (Accounting system)
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