Senior Administrative Professional

6 days ago

Brisbane, Queensland, Australia beBeeOffice Full time
Executive Assistant and Office Manager Role

Are you a highly organized and proactive executive assistant looking for a new challenge? We are seeking an exceptional candidate to join our team as an Executive Assistant and Office Manager.

This is a pivotal role that will provide high-level, confidential support to the General Manager of Manufacturing and the Manufacturing Leadership Team (MLT). You will be responsible for managing complex calendars and scheduling for the MLT, coordinating high-profile site visits, internal meetings, and major events, and managing domestic and international travel bookings, expense claims, and office procurement.

As an Executive Assistant and Office Manager, you will also be responsible for maintaining and regularly updating SharePoint content, preparing polished presentations and reports, and driving follow-up on leadership meeting action items. You will work closely with the administrative team to ensure seamless execution of day-to-day activities and events.

Key Responsibilities:
  • Provide confidential executive support to the GM and manage complex calendars and scheduling for the MLT
  • Coordinate high-profile site visits, internal meetings, and major events, ensuring logistics, agendas, and documentation are managed to a high standard
  • Manage domestic and international travel bookings, expense claims, and office procurement including catering, venues, and supplies
  • Maintain and regularly update SharePoint content, prepare polished presentations and reports, and drive follow-up on leadership meeting action items
Required Skills and Qualifications:
  • A strong track record of providing executive support, preferably in manufacturing, energy, or similar complex environments
  • Excellent communication and interpersonal skills, with the ability to engage effectively with stakeholders at all levels
  • Highly organized with excellent planning and prioritization skills, able to manage multiple tasks accurately and on time
  • Skilled in MS Office, Teams, SAP, Concur, and SharePoint, using these tools to support operations and boost efficiency
Benefits:
  • Competitive total remuneration package
  • Flexible working arrangements, including hybrid work and remote working options
  • Opportunities for career development and learning, including LinkedIn Learning and other tailored training solutions
  • Paid parental leave and baby care package
  • Novated lease options and employee share scheme
  • Leave options and wellbeing leave
About Us:

We are an equal opportunity workplace that values diversity and inclusion. We welcome applications from people of all ages, cultural backgrounds, and diverse sexualities and genders. We also encourage Aboriginal and Torres Strait Islander peoples to apply for roles with our organization.

If you are a motivated and experienced executive assistant looking for a new challenge, we encourage you to apply for this exciting opportunity.

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