Executive Support Specialist

2 days ago

Prahran, Victoria, Australia BruntWork Full time
Job Overview

We are seeking a highly skilled and experienced Executive Assistant to join our team at BruntWork. As an Executive Assistant, you will play a critical role in supporting our leaders in HR/Operations, Customer Success, and Tech.

About the Role
  • Act as a gatekeeper, screening calls and emails, responding to or redirecting inquiries as necessary and ensuring urgent matters are promptly addressed.
  • Manage complex schedules, including arranging and coordinating meetings, conference calls, and international travel itineraries, while considering time zone differences.
  • Prepare and organize documents, presentations, and correspondence for meetings, ensuring accuracy, professionalism, and adherence to established formats and protocols.
  • Conduct research, gather information, and compile reports on specific topics to support decision-making processes.
  • Liaise with internal and external stakeholders, including clients, partners, representing the executives professionally and maintaining strong working relationships.
  • Coordinate and prioritize multiple projects simultaneously, following up on action items and monitoring progress to ensure timely completion.
Requirements
  • Proven experience (5+ years) as an Executive Assistant supporting high-level executives, preferably within a fast-paced and dynamic environment.
  • Exceptional organizational and time-management skills, with the ability to prioritize tasks and meet deadlines effectively.
  • Strong written and verbal communication skills, with the ability to communicate professionally and confidently at various levels of the organization.
  • Excellent interpersonal skills, with the ability to build and maintain relationships with internal and external stakeholders.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
  • Strong attention to detail and the ability to produce accurate and error-free work under tight deadlines.
  • Adaptability and resourcefulness in managing unexpected changes and challenges.
Estimated Salary Range

$80,000 - $110,000 per annum, depending on experience and qualifications.

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