Executive Assistant

3 days ago

Melbourne, Victoria, Australia ANZ Full time

About Us

At ANZ, we're shaping a world where people and communities thrive, driven by a common goal: to improve the financial wellbeing and sustainability of our millions of customers.

About the Role

We're seeking a highly organized and proactive Executive Assistant to support three Executives: the Head of Delivery & Transformation, Head of Strategy, Performance & CX, and the Head of Mobile Lending within the Home Loans Portfolio. This opportunity will suit someone who is highly organized and can thrive in fast-paced, constantly changing environments.

Key Responsibilities

  • Executive diary management – proactive management of diary (internal and external meetings), help to prioritize meetings and manage stakeholder expectations.
  • Ensuring all documents are sent and received prior to key meetings, such as Executive Committee or Board meetings.
  • Business management support activity – including invoices, working with Procurement when required.
  • Travel management – inclusive of flights, transfers, visas, and accommodation bookings, ensuring cost-effectiveness is maintained/monitored at all times.
  • Expense & floor management – reconciliation of Executive monthly expenses, ensuring the receipt and payment of invoices align to expense policy/ensuring all expenses are coded correctly and meeting deadlines.
  • Building relationships with peers and direct relationships with the Group Executive Offices and their Executive Assistants.
  • Organizing off-sites/team events – ensuring all requirements are met and policies are followed.

Requirements

  • Experience in an administrative role in a fast-paced environment.
  • Proven ability to work autonomously or as part of a team.
  • Able to manage priorities and conflicting issues in a professional manner.
  • Appreciation of the need for discretion and confidentiality.
  • Proven ability to build strong, open, and collaborative working relationships.
  • Proficient in the use of Microsoft Word, PowerPoint, Excel, Outlook, and email.
  • Exceptional organizational skills, with the ability to prioritize management requirements.
  • Strong interpersonal and communication skills.
  • Demonstrated ability to use initiative, with the ability to be proactive by taking action and being persistent in addressing issues.
  • Demonstrated ability to work under pressure in an accurate and timely manner, with the ability to reprioritize work to meet changing demands.
  • Professional behavior and presentation.
  • Experience in managing events and providing support at senior levels of an organization.
  • Strong attention to detail.
  • Strong people focus and empathy, with an ear to the ground across the business, and an integral part of a vibrant team.

Why Join Us?

At ANZ, you'll be part of an organization where the different backgrounds, perspectives, and life experiences of our people are celebrated. We welcome applications from everyone and encourage you to talk to us about any adjustments you may require to our recruitment process or the role itself. If you are a candidate with a disability or access requirement, let us know how we can provide you with additional support.

What We Offer

We offer a range of benefits, including access to health and wellbeing services and discounts on selected products and services from ANZ and more. We're committed to building a workplace that reflects the diversity of the communities we serve.

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