Senior Administrative Coordinator
2 weeks ago
Are you a detail-oriented and organized individual looking for a challenging role where you can make a meaningful contribution to the success of our organization? We have an exciting opportunity for a Project Administrator to work with our Support System Business Operations Manager.
">- Develop effective practices and sustain processes within the Support System (SS) capability, providing comprehensive administrative support to the team, including supporting the SS leadership and the Support and Sustainment Director.
The ideal candidate will possess strong organizational and proactive skills, excellent time management skills, and the ability to build and maintain relationships with internal and external stakeholders. They will also be proficient in MS Suite, Visio, and SharePoint, and have experience working in a similar role in the professional services space.
">Responsibilities- Provide confidential administrative support, including inbox and diary management, filing, preparation, collation and distribution of documents, reports, correspondence, and taking and distributing meeting minutes.
- Creation of presentations and visual media using PowerPoint and Visio.
- Scheduling and coordinating both internal and external meetings and conferences, including catering, presentation material, and logistics.
- Support the Technical Deliverables Officer by formatting documents, cross-referencing, and ensuring appropriate language and spelling.
- Assist with the onboarding of new employees, including arranging systems access.
- Maintain and update the organisation chart, manage the seating roster, and SS RCB (HR Resourcing) file.
- Maintain the SS Issues JIRA board, manage HCF Distribution lists, and administer tools such as SharePoint access, group mailboxes, and resource calendars.
- Organise domestic and international travel, including flights, hotels, transfers, per diem, and visit requirements for senior leaders, ensuring it is booked in line with Company policy, and completing monthly credit card acquittals.
- Support the team by updating weekly progress as required.
- Assist with updating and completing Baseline Change Requests (BCR) and monthly SCAM pack.
- Build strong relationships and provide support as needed.
- Ad-hoc tasks as required.
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