Procurement and Administrative Assistant

2 days ago

Brisbane, Queensland, Australia UGL Full time
Job Title: Admin and Procurement Assistant

UGL is a leading provider of diversified services, delivering critical assets and essential services that sustain and enhance the environment. Our capabilities extend across a broad range of services and whole-of-life solutions for diverse industries, utilizing world-leading, sustainable, and innovative technologies.

Job Purpose:

The Admin and Procurement Assistant plays a crucial role in the delivery of site procurement administrative tasks and supports the UGL Facilities Maintenance (FM) team on Cross River Rail (CRR) and Brisbane Busways. This involves establishing a robust system of documentation, operating systems, and a reporting regime to ensure compliance against project deliverables.

Key Responsibilities:
  • Identify potential suppliers and negotiate contracts
  • Manage procurement processes and coordinate with suppliers
  • Ensure the quality of purchased products and services
  • Maintain relationships with vendors and assess products, services, and suppliers
  • Work within the set budget to purchase goods and services
  • Monitor and enforce site procurement policies and procedures
  • Review, compare, evaluate, and approve products and services
  • Manage inventories and maintain accurate records
  • Maintain good supplier relations and research prospective suppliers
  • Prepare budgets, cost analyses, and reports
  • Responsible for administrative document flow and control
  • Organize and schedule appointments, plan meetings, and minutes
  • Assist in preparing regular scheduled reports and develop a file structure/system
  • Organize travel arrangements and update office policies and procedures
  • Manage office supplies and suppliers, maintain a staff contact list, and provide administrative support
  • Provide general support to visitors and handle office ad-hoc duties
Qualifications and Experience:
  • Prior proven experience working as a Procurement and Administration Officer or similar role
  • Knowledge of office management systems and procedures
  • Computer literate and advanced word processing skills, including proficiency in Microsoft Office and Excel
  • High level of typing skills, including accuracy
  • Proficiency in procurement and administrative supply management
  • Skills related to editing and proofreading documentation

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