Senior Administrative Support Specialist
2 weeks ago
About the Role:
We are seeking a highly organized and skilled administrative professional to provide exceptional support to our General Manager. As a key member of our team, you will be responsible for managing calendars, preparing reports, and ensuring seamless communication between stakeholders.
Key Responsibilities:
- Provide high-level administrative support to the General Manager, including diary management, correspondence, and priority setting.
- Act as a liaison between the General Manager, staff, councillors, and external stakeholders, ensuring effective communication and follow-through.
- Prepare and coordinate reports, briefing papers, agendas, and minutes for council meetings, executive leadership team meetings, and directorate meetings.
- Support the smooth operation of the directorate by coordinating administrative functions, streamlining processes, and assisting business units as needed.
Requirements:
To be successful in this role, you will possess:
- Excellent communication skills, with the ability to prepare clear, professional correspondence and build trusted relationships.
- Strong organizational and time management abilities to juggle competing priorities and meet tight deadlines.
- Proven experience providing high-level administrative support in a senior or executive environment.
- Confidence in using a range of software and systems, including document management, spreadsheets, and electronic financial tools.
- A professional, discreet, and customer-focused approach, with the ability to handle sensitive information and situations.
What We Offer:
We offer a range of benefits to support your career development and well-being, including:
- Work-Life Balance: 60/40 Hybrid office/WFH options.
- Flexible start and finish times.
- Extra time off over Christmas.
- Discounted memberships to our recreation centres.
- Banded salaries with built-in yearly increases.
- Annual leave loading paid as a lump sum in December.
- 17 weeks paid parental leave.
- Additional special leave available for chronic health conditions and other special needs.
- Employee Assistance Program offering counselling support when needed.
- Staff consultative committee - management consults staff on big decisions.
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