Senior Proposal Coordinator

7 days ago


Perth, Western Australia Mining Plus Full time

About Mining Plus

Mining Plus is a leading provider of professional services, dedicated to driving business profitability and growth through client advocacy and brand value. Our Development Team comprises specialists in marketing, business development, commercials, and project controls, working together to acquire new clients and projects by positioning and articulating our brand value, supporting integrated business development and proposal processes, and driving consistent improvement.

Job Overview

We are seeking a highly skilled and organized Senior Proposal Coordinator to join our team as a Proposal and Project Administration Specialist. As a key member of the Development Team, you will work closely with internal teams to drive quality and consistency in the end-to-end proposal process and ensure successful delivery of client projects.

Responsibilities

  • Manage proposal quality and delivery:
    • Maintain CRM and opportunity database to ensure customer details are updated and names/codes match Pronto and the network Drive (P/M/N drive)
    • Assist with proposal planning process and task assignments via Accelo
    • Collate and update team profiles, case studies, proposal wording to support the proposal scope and strategy
    • Manage subcontractor quotes, setups, and liaise with commercial team on subcontractor engagements
    • Follow up with Opportunity Manager and client to check on proposal progress
  • Drive project delivery success:
    • Work closely with internal teams to ensure successful delivery of client projects
    • Manage the transition from proposal to project (project setup and kickoff); Trigger kickoff meetings (where required) to align project team prior to start
    • Manage expense claims, including logging them to the project
    • Book project-related domestic and international travel, as well as accommodations
    • Facilitate project 'stand-ups' and task assignments; Monitor delivered versus proposed work and assist in triggering variations where required
    • Manage project invoicing process in Pronto and debtor follow-up
    • Manage the project close-out process, including Project Summaries/Case Studies, data Archiving, collecting client and team feedback
  • Team Collaboration and Continuous Improvement:
    • Seek and provide regular feedback on proposals and project delivery with team members and business unit leaders to promote continuous improvement
    • Work with the Development Team and broader business to continuously improve proposal and project delivery and exceed customer expectations

Salary Range: $65,000 - $80,000 per annum, depending on experience and qualifications.


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