Senior Administrator to Executive Leadership

5 days ago

Melbourne, Victoria, Australia beBeeAdministrative Full time $80,000 - $120,000
Job Title:

Administrative Support Specialist

Job Description:

This is a full-time and permanent opportunity to provide professional support to senior executives, ensuring the seamless operation of their activities while contributing to the team's success.

About the Role:

You will gain exposure to a dynamic organization working with an established and highly motivated team. As an Administrative Support Specialist, you will be responsible for providing high-level support, including travel coordination, event planning, and contract management.

Key Responsibilities:
  • Support the Executive Team and administrative support to the wider organization
  • Travel coordination (domestic and international)
  • Assist with events and functions planning and organising including sales conferences, client events and team off sites both locally and overseas
  • Prepare for and assist the facilitation of meetings, both external and internal, including minute taking and meeting agenda
  • Draft and prepare reports, submission documents, presentations and related documents
  • Contract management
  • Coordinate the production and distribution of weekly/monthly reports to senior executives
  • Adhoc personal support
Required Skills & Qualifications:
  • Can-do and positive attitude
  • Proven ability to work in a fast-paced environment
  • Lateral thinker and has the ability to multi-task
  • Excellent written skills and strong communication skills
  • Advanced Word, PowerPoint and Excel skills
  • Knowledge and understanding of document editing on Adobe Acrobat
  • Enjoys writing and can assist the team with social media activities and presentations

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