Senior Administrative Coordinator to Senior Leadership

2 weeks ago

Melbourne, Victoria, Australia beBeeExecutive Full time $90,000 - $120,000
Job Description

This role will support the Chief Executive Officer (CEO) in their day-to-day operations, ensuring seamless communication and coordination across the organization. The ideal candidate will possess exceptional organizational skills, a high level of discretion, and the ability to maintain confidentiality.

The successful candidate will be responsible for managing the CEO's schedule, coordinating meetings, preparing agendas, and distributing materials. They will also handle travel arrangements, video calls, and other logistical tasks associated with the CEO's role.

Additionally, this individual will provide administrative support to the leadership team, including organizing events, arranging travel, and handling expenses. A high level of professionalism, attention to detail, and excellent communication skills are essential for success in this position.

Key Responsibilities:
  • Manage the CEO's calendar, scheduling appointments, meetings, and events
  • Coordinate travel arrangements, including flights, hotels, and transportation
  • Prepare agendas, distribute materials, and take notes during meetings
  • Handle expense reports and manage office supplies
  • Provide administrative support to the leadership team as needed
Requirements

To be successful in this role, you will need to possess:

  • 4+ years of experience as an Executive Assistant
  • Exceptional organizational skills and attention to detail
  • Ability to maintain confidentiality and handle sensitive information
  • Excellent communication and interpersonal skills
  • Proficiency in Microsoft Office and Google Suite
  • Experience working with senior-level executives
What We Offer

As a valued member of our team, you can expect:

  • A competitive salary and benefits package
  • Opportunities for professional growth and development
  • A dynamic and supportive work environment
  • Flexible working hours and remote work options
  • Access to top-of-the-line technology and equipment

We are committed to providing a workplace that is inclusive, respectful, and supports the well-being of all employees. If you are a motivated and experienced Executive Assistant looking for a new challenge, please submit your application today.

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