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Project Support Specialist

2 months ago

Parramatta, New South Wales, Australia Mane Consulting Full time

Job Title: Project Support Officer

Job Summary:

We are seeking a detail-oriented Project Support Officer to join our team at Mane Consulting. As a key member of our operations team, you will play a crucial role in supporting our projects and ensuring their successful delivery.

Key Responsibilities:

  • Project Coordination: Coordinate with consultants, contractors, and internal staff to facilitate site investigations, design phases, and project approvals.
  • Financial Management: Assist senior project officers in managing financial processes, including creating vendors, raising purchase orders, and processing invoices accurately.
  • Financial Reporting: Prepare detailed financial reports on project activities to ensure transparency and successful milestone delivery.
  • Executive Support: Provide executive support, including scheduling meetings, coordinating travel, and organizing conferences.
  • Administrative Tasks: Handle general administrative tasks such as drafting correspondence, maintaining registers, and preparing reports.
  • Customer Service: Deliver exceptional customer service and build positive relationships with stakeholders, including clients, contractors, and consultants.
  • Procurement: Ensure procurement activities adhere to departmental policies and deliver value for money.
  • Research: Conduct research on property industry trends and prepare advice to support informed property decisions.
  • Valuation Reports: Order and review valuation reports and property certificates to aid in redevelopment decisions.

About You:

  • Experience: Strong experience in project support or similar administrative roles.
  • Financial Skills: Proven ability to manage financial processes and produce accurate reports.
  • Organizational Skills: Excellent organizational skills with experience in coordinating executive support functions.
  • Customer Service Skills: High-level customer service skills and ability to maintain positive stakeholder relationships.
  • Procurement Knowledge: Understanding of procurement policies and property industry research.
  • Technical Skills: Proficiency in relevant financial systems and administrative tools.