Highly Skilled Administrative Support Specialist

2 weeks ago

Perth, Western Australia Longreach Recruitment Full time

The boutique agency at Longreach Recruitment prides itself on being led by experienced property experts who have over 25 years of expertise in the Perth market. This comprehensive knowledge is utilized to assist clients in finding their ideal home or investment.

This role involves providing exceptional customer service to clients, managing reception tasks, incoming calls, emails and diary management across all departments.

We offer a competitive salary package of up to $65,000 + superannuation. Additionally, you will be part of a close-knit culture with a long-established team that values growth and development.

Job Description
  • Answering and Directing Phone Calls: Respond to incoming phone calls and direct them to the relevant person or department.
  • Greeting and Assisting Clients: Provide a warm welcome to our clients and respond to their inquiries in a professional manner.
  • Managing Appointment Scheduling and Calendar Coordination: Schedule appointments and manage calendars for the team, ensuring seamless communication and coordination.
  • Handling Incoming and Outgoing Mail: Receive and distribute mail, as well as send outgoing mail and packages.
  • Maintaining Office Supplies and Inventory: Manage office supplies and inventory, ensuring we have everything needed to maintain a productive work environment.
  • Managing Emails and Correspondence: Handle incoming and outgoing emails, responding promptly to client inquiries and communicating with the team.
  • Assisting with Data Entry and Document Preparation: Assist with data entry and document preparation, ensuring accurate and timely completion of tasks.
  • Handling Incoming Inquiries and Providing Information: Respond to client inquiries, providing accurate information and resolving any issues.
  • Coordinating Meetings and Preparing Meeting Rooms: Coordinate meetings and prepare meeting rooms, ensuring a smooth and organized experience.
  • Maintaining Office Cleanliness and Organisation: Maintain a clean and organized workspace, ensuring a positive and productive environment.
About You
  • Industry experience is preferred but not required. However, prior experience in a similar role is essential.
  • You should possess strong phone etiquette and communication skills, as well as excellent organisational and time-management skills.
  • Initiative, drive, and passion for the industry are also highly valued.

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