Operations Coordinator

2 days ago

Sydney, New South Wales, Australia beBeeAdministrative Full time $60,000 - $90,000
About the Role

We are seeking a detail-oriented administrative professional to provide high-level support across operational and engineering functions.

This position plays a crucial role in coordinating day-to-day processes, document management, procurement, reporting, and project coordination.

Your ability to manage competing priorities, adapt to fast-paced operations, and build strong stakeholder relationships will be critical to your success.

Key Responsibilities:
  • Perform administrative duties including document control, record keeping, scanning, and courier coordination.
  • Create and manage purchase requisitions and orders in Oracle and Maximo systems.
  • Assist with the onboarding of new hires, arranging site access, PPE, and workstations.
  • Maintain SharePoint document control and generate reports using Excel and Visio.
  • Support key leaders with site visit coordination, stakeholder communications, and event logistics.
  • Contribute to engineering and operations reporting, including daily KPIs and monthly submissions.
  • Support safety, HR, engineering, and operational teams in project documentation and compliance.
  • Uphold strong customer service standards across internal and external stakeholder interactions.
Requirements:
  • Minimum 3 years' experience in an administrative support or terminal operations role (preferred).
  • Strong Microsoft Office skills with demonstrated Excel, Outlook, and Visio proficiency.
  • Experience with CMMS (e.g., Maximo) and procurement platforms (e.g., Oracle) highly regarded.
  • Ability to prepare reports, manage workflows, and maintain accurate documentation.
  • Knowledge of purchasing, receiving, and invoicing processes.
  • Well-developed verbal and written communication with a customer service focus.
  • Proven ability to multitask and prioritize in a fast-paced environment.
  • Familiarity with port or heavy industry operations is desirable.
About Us

We exist to make the world's trade flow better. With a dedicated team spanning multiple countries, we're pushing trade further and faster towards a seamless supply chain.

We're transforming our businesses - Ports and Terminals, Marine Services, Logistics, and Technology – and uniting global infrastructure with local expertise.

We invest in innovation, from intelligent delivery systems to automated warehouse stacking, to create stronger, more efficient end-to-end supply chain solutions.

We're committed to equality and employ based on qualifications, skills, experience, and fit with our culture and values.

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