Administrative Support Specialist

4 days ago

Perth, Western Australia inx software Full time
About INX Software

INX Software is a leading provider of software solutions designed to meet the risk, compliance, workforce management, training, and reporting needs of high-risk, complex, and remote businesses.

The company supports resource and asset-intensive industries across five continents, addressing regulatory and compliance challenges in the areas of mineral resource governance, natural resource governance, and mine technical assurance.

As a partner of K2fly, we provide mission-critical solutions for some of the world's biggest mining companies, as well as leading businesses in sectors such as energy, transport, utilities, engineering, and manufacturing.

The Role

We are seeking an highly organised and proactive Executive Assistant to join our dynamic team and provide comprehensive administrative support to a group of senior executives across INX K2fly.

This role is ideal for someone with excellent communication skills, a keen eye for detail, and the ability to manage multiple tasks efficiently in a fast-paced environment.

The successful candidate will be responsible for:

  • Diary and Calendar Management: Overseeing complex schedules and coordinating meetings to ensure executives' time is optimised and prioritised effectively.
  • Travel Coordination: Arranging and managing domestic and international travel, including booking flights, accommodation, and ground transportation.
  • Inbox Management: Monitoring, prioritising, and responding to emails on behalf of executives, ensuring timely and accurate communication.
  • Meeting Support: Preparing agendas, taking minutes, and ensuring that follow-up actions are completed efficiently.
  • General Administration: Handling a variety of administrative tasks, including preparing reports, documents, and presentations, ensuring smooth daily operations.
What We're Looking For

We are looking for a highly skilled and experienced Administrative Support Specialist who possesses:

  • Proven experience in an Executive Assistant or similar administrative role, preferably supporting senior leadership.
  • Strong organisational skills with the ability to manage multiple competing priorities.
  • Exceptional communication skills, both written and verbal.
  • Proficient in using Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with calendar and travel management tools.
  • Ability to work independently, show initiative, and demonstrate confidentiality and discretion.
  • A proactive, solutions-oriented approach to challenges and a positive, adaptable attitude.
  • A great can-do attitude and willingness to learn.
  • A strong understanding of the importance of confidentiality and professionalism.
Salary

The estimated salary for this role is $60,000 - $80,000 per year, depending on experience.

Benefits
  • Flexible working arrangements, including floating public holidays and hybrid work options.
  • Access to learning and development platforms that support both personal and professional growth.
  • An Employee Assistance Program offering confidential counselling and resources to help you thrive.
  • Health and wellness perks, including gym discounts and access to our Wellbeing Centre.
  • Exclusive cashback discounts and special deals through our Rewards platform, as a token of appreciation for your hard work.

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