Current jobs related to Administrative Support Specialist - East Melbourne - AFAC
-
Administrative Support Specialist
3 weeks ago
Melbourne, Victoria, Australia Administration & Office Support | Administrative Assistants Full timeAre you a detail-oriented and organized individual looking for an exciting opportunity to contribute to the efficient operation of the Procurement and Supply Department? If so, we invite you to join our dynamic team as an Administrative Assistant. The procurement and Supply Department plays a vital role in ensuring that the organization has the necessary...
-
Administrative Support Specialist
4 weeks ago
Melbourne, Victoria, Australia Gateways Support Services Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our Customer Experience team at Gateways Support Services. As an Administrative Support Specialist, you will play a vital role in ensuring the smooth operation of our office environment and providing exceptional support to our clients and staff.The...
-
Administrative Support Specialist
1 month ago
Melbourne, Victoria, Australia Administration & Office Support | Administrative Assistants Full timeAre you a detail-oriented and organized individual looking for a challenging opportunity to contribute to the efficient operation of our organization? If so, we invite you to apply for the Administrative Assistant position in our Procurement and Supply Department.Key Responsibilities:Assist in the creation and maintenance of a comprehensive site manual,...
-
Administrative Support Specialist
4 weeks ago
Melbourne, Victoria, Australia St Vincent's Hospital Melbourne Full timeAbout the RoleWe are seeking an experienced and skilled Administrative Support Specialist to join our team at the Barbara Walker Centre for Pain Management. As a key member of our administration team, you will provide efficient and effective reception and administrative support to our multi-disciplinary team.Your primary responsibilities will...
-
Administrative Support Specialist
4 weeks ago
Melbourne, Victoria, Australia Mecwacare Full timeAdministrative Support SpecialistWe are seeking an experienced Administrative Support Specialist to join our Home Care Services team. In this role, you will provide administrative support to the Regional Assessment Services team who assess clients for Commonwealth Home Support Services.Key Responsibilities:Provide administrative support to the Regional...
-
Administrative Support Specialist
3 weeks ago
Melbourne, Victoria, Australia Australian Taxation Office Full timeAbout the RoleWe are seeking a highly skilled and proactive Administrative Support Specialist to provide executive and administrative support to our senior leaders at the Australian Taxation Office. As an Administrative Support Specialist, you will be the first point of contact in your senior executive's office and will be responsible for communicating with...
-
Administrative Support Specialist
1 month ago
Melbourne, Victoria, Australia Western Health Full timeJob Title: Administrative Support SpecialistWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our Engineering administrative team. As a key member of the team, you will provide comprehensive administrative support across Engineering Services, including accurate data entry, managing compliance documentation, and...
-
Administrative Support Specialist
4 weeks ago
Melbourne, Victoria, Australia Omini Recruit Full timeAdministrative Support SpecialistWe are seeking a highly motivated and detail-oriented Administrative Support Specialist to join our team at Omini Recruit. As a key member of our warehouse operations, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our facility.Key Responsibilities:Processing...
-
Administrative Support Specialist
4 weeks ago
East Melbourne, Australia Bolton Clarke Full timeAdministrative Support RoleBolton Clarke is seeking an experienced Administrator to join our team on a permanent part-time basis. The successful candidate will provide high-quality support and assistance to various stakeholders, process client documentation, and respond to internal and external customer inquiries.Key Responsibilities:Provide administrative...
-
Administrative Support Specialist
4 weeks ago
East Melbourne, Australia Bolton Clarke Full timeAdministrative Support RoleBolton Clarke is seeking an experienced Administrator to join our team on a permanent part-time basis. The successful candidate will provide high-quality support and assistance to various stakeholders, process client documentation, and respond to internal and external customer inquiries.Key Responsibilities:Provide administrative...
-
Administrative Support Specialist
3 weeks ago
Melbourne, Victoria, Australia Public Sector People Full timePublic Sector People is working closely with a council in the City to recruit an Administrative Support Specialist for a 12-week temporary contract.Position: Administrative Support SpecialistDuration: 12 weeksPart Time: 0.8FTE / 4 days per week or can be less hours worked across 5 days. Location: City Band: 5 Key Responsibilities:Deliver high-level...
-
Administrative Support Specialist
3 weeks ago
Melbourne, Victoria, Australia Public Sector People Full timePublic Sector People is partnering with a council in the City to recruit an Administrative Support Specialist for a 12-week temporary contract.Position: Administrative Support SpecialistDuration: 12 weeksPart Time: 0.8FTE / 4 days per week or can be less hours worked across 5 days. Location: City Band: 5 Key Responsibilities:Deliver high-level administrative...
-
Administrative Support Specialist
3 weeks ago
Melbourne, Victoria, Australia Alfred Full timeJob Title: Administrative Support SpecialistAbout the Role:We are seeking an experienced Administrative Support Specialist to join our team at Caulfield Hospital. As an Administrative Support Specialist, you will provide administrative support to the Geriatric Medicine and Rehabilitation Unit heads and the Business & Strategy Unit. Your responsibilities will...
-
Administrative Support Specialist
4 weeks ago
Melbourne, Victoria, Australia Alfred Health Full timeAlfred HealthAlfred Health is a leading healthcare provider, delivering high-quality services to the community. We are seeking an experienced Administration Officer to join our team.The RoleThe successful candidate will provide administrative support to our Specialist Clinics, ensuring the smooth operation of our services. This will involve managing...
-
HS1 Administrative Support Specialist
2 days ago
Melbourne, Victoria, Australia St Vincent's Hospital Melbourne Full timeWe are seeking a motivated and organized HS1 Administrative Support Specialist to join our Health Independence Programs team at St Vincent's Hospital Melbourne.As an HS1 Administrative Support Specialist, you will play a vital role in providing administrative support to our healthcare team. Your responsibilities will include reception duties, patient...
-
Administrative Support Specialist
4 weeks ago
Melbourne, Victoria, Australia Omini Recruit Full timeAdministrative Support SpecialistWe are seeking a highly organized and detail-oriented administrative support specialist to join our team at Omini Recruit's Truganina Warehouse New facility.Key Responsibilities:Process and manage paperwork and documentsLiaise with clients and internal teamsPrepare and send invoices to clientsManage email and phone...
-
Administrative Coordinator
4 weeks ago
Melbourne, Victoria, Australia Administration & Office Support | Administrative Assistants Full timeAre you a highly organized and detail-oriented individual looking for a challenging opportunity to contribute to the efficient operation of the Procurement and Supply Department? If so, we invite you to join our dynamic team as an Administrative Assistant.Key Responsibilities:Assist in the creation and maintenance of a comprehensive site manual, ensuring...
-
Administrative Support Specialist
3 weeks ago
Melbourne, Victoria, Australia Bruntwork Full timeJob Title: Recruitment and Onboarding SpecialistJob Overview:We are seeking a dedicated and detail-oriented Recruitment and Onboarding Specialist to join our client's Talent Acquisition team. The role is pivotal in providing full-time administrative support, specifically in managing the collection and monitoring of compliance documentation for new...
-
Administrative Support Specialist
2 days ago
Melbourne, Victoria, Australia Perigon Group Full timeWe are seeking an experienced Administrative Support Specialist to join our team at Perigon Group.The successful candidate will provide administrative support to the GM, including diary management, documentation, meeting arrangements, and calendar organisation.Key responsibilities include:Managing complex diaries and coordinating meetings and...
-
Administrative Support Specialist
3 weeks ago
Melbourne, Victoria, Australia Michael Page Full timeAt Michael Page, we are seeking an experienced Administrative Support Specialist to provide comprehensive support to our executive team.Key Responsibilities:Coordinate and manage executive diaries and schedulesPlan and coordinate events, meetings, and travel arrangementsPrepare and edit correspondence, presentations, and reportsManage internal and external...
Administrative Support Specialist
2 months ago
AFAC is seeking an experienced Administrative Support Officer to provide high-level administrative support to our directorates across multiple teams. The successful candidate will be responsible for coordinating and preparing agendas and papers for meetings, providing administrative support for various AFAC projects, and delivering and coordinating key administration tasks to achieve project milestones, outcomes, and timelines.
About YouWe are looking for an individual who thrives on variety and getting involved in diverse and meaningful work. The successful applicant will love building relationships and working with a range of people, supporting different pieces of work across multiple AFAC teams. Project management is a feature across all the roles, and excellent time management, organisational skills, and attention to detail are critical for the successful completion of these nationally significant projects.
Key Responsibilities- Coordinate and prepare agendas and papers for meetings and collaboration/governance meetings.
- Provide administrative support for various AFAC projects.
- Deliver and coordinate key administration tasks to achieve project milestones, outcomes, and timelines.
- Research, gather, and synthesise information to develop high-quality meeting papers and briefing documents.
- Maintain strong relationships with internal and external stakeholders, ensuring effective communication and collaboration.
- Contribute to the development of training materials, particularly for specific response scenarios such as electric vehicle fires.
- Assist Directors/Managers with preparation and proofing of Board and Council papers.
- Participate in broader AFAC activities as required by the organisation.
- Sound experience in an administrative support or project coordination role.
- Highly developed written and verbal communication skills, including the ability to write briefing papers and reports.
- Well-developed data management skills, including the use of MS Excel, SharePoint, Zoom, and MS Teams.
- High-level written and verbal communication skills with extra attention to detail.
- Demonstrated experience working with collaborative online software tools (e.g. SharePoint, whiteboarding, Zoom/MS Teams).
- Excellent communication skills to liaise with key stakeholders.
- Strong organisation skills with the ability to prioritise and meet conflicting deadlines.
- Ability to work in an efficient and independent manner while being in a team environment.
- Can-do attitude, good work ethic, quick turnarounds, collaborative with a flexible and proactive approach.
AFAC is a vibrant, active, and flexible workplace. AFAC is a not-for-profit organisation based on an all-inclusive collaboration model and office values of respect, communication, results, and teamwork.
At AFAC, we are committed to fostering an inclusive culture, valuing diversity, and ensuring a safe and respectful workplace.
", "lang_code": "en-US"}