Executive Project Coordinator

3 days ago

Sydney, New South Wales, Australia beBeeProject Full time $130,000 - $150,000
Job Overview

The role of Project Manager is pivotal in driving the execution of project delivery requests, ensuring timely completion and high-quality results. Key responsibilities include developing structured schedules, resourcing, and milestone project plans.

Key Responsibilities
  • Develops, optimizes, and implements scheduled project timelines, resources, and milestones to ensure successful project delivery.
  • Manages deadlines, ensuring quality deliverables are met while adapting to changing data or conditions.
  • Collaborates with stakeholders to plan and monitor project progress against resources, timeframes, and budget constraints.
  • Tracks open issues and effectively negotiates to impact decisions and trade-offs, guiding issues within internal and external groups towards resolution.
  • Coordinates multiple projects of varying sizes, ranging from 8 weeks to 12 months.
  • Facilitates impact analysis activities where required to manage changes to scope, time, and cost, following standard Change Control processes.
  • Holds team members accountable for their commitments, milestones, resources, and deliverables.
  • Identifies, documents, and manages key program risks, proposing mitigation and contingency plans, and communicating in a timely manner to stakeholders and senior management.
  • Negotiates and builds relationships with external stakeholders.
  • Analyzes business and technical trade-offs among alternatives, using objective judgment and influence to formulate and drive consensus on recommendations.
  • Frames communication and discussions for the intended audience, providing context and line of sight.
Requirements
  • 7+ years' experience working in a Software environment within Professional Services.
  • Proven track record in delivering projects to external clients and engaging with third parties to deliver projects.
  • Strong experience in working with Professional Services accounting systems, including time, cost, and invoice management.
  • Excellent planning skills and a self-starter who prioritizes against delivery goals.
  • Strong communication strengths to anticipate needs and ensure teams have the information they need to be effective.
  • Analytical and strategic thinking based on deriving insights from disparate pieces of information and translating those insights into action and mitigation plans.
  • Decision-making skills despite ambiguous data and situations, considering upstream and downstream operational impacts.
  • Detail-oriented and extremely organized, with proven ability to establish priorities and achieve results with strong communication skills.
  • BA/BS in Business, Computer Science, Engineering, Information Systems, or a related area (not essential).
  • Project Management Professional certification.
  • Flexible work arrangements, including hybrid working models and remote work options.
  • Uncapped annual performance bonus.
  • Additional leave provisions, including Me Days and flexible hours.
  • A dynamic, inclusive company culture with opportunities for growth and development.

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