Property Portfolio Coordinator

4 days ago

Melbourne, Victoria, Australia beBeeAdministrative Full time $180,000 - $230,000

About Toll Group

We do more than just logistics - we move the businesses that move the world.

Our team members can help solve any logistics, transport, or supply chain challenge – big or small. With over 130 years of experience, our company supports thousands of customers worldwide with hundreds of sites in many markets, and a forwarding network spanning countries.

We are currently hiring for a key role that can be offered as either a fixed-term contract or a full-time permanent position, depending on your preference and career goals.

As a detail-oriented Property Administrator, you will manage lease documentation and data across Toll's property portfolio and provide administrative support to the Property team.

Your responsibilities include:

  • Maintaining and updating tenancy data, critical dates, and lease records in the property management system.
  • Creating and adapting Excel spreadsheets to track and report data analysis across the property portfolio.
  • Delivering regular and regulatory reporting on lease documentation, expiries, and outstanding matters.
  • Acting as the primary contact for lease administration queries and managing shared inboxes.
  • Managing the full lease administration lifecycle, including documentation, execution, renewals, compliance tracking, and coordination with legal and facilities teams.

To succeed in this role, you will need:

  • A property qualification or relevant tertiary education.
  • Minimum 2+ years' experience in lease administration within retail, industrial, or office sectors.
  • Strong Excel skills and proficiency in property management systems.
  • High attention to detail and commitment to quality.

Toll is committed to being a diverse and inclusive workplace, and we welcome applications from candidates who meet some but not all of the requirements.

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