Administrative Assistant

7 days ago


Ballarat Central, Victoria, Australia Ballarat Health Services Full time

About the Role

We are seeking an experienced Administrative Officer to provide high-level administrative support to the Clinical Director of Medical Services, Program Director of General and Speciality Medicine Services, and other senior leaders within General and Speciality Medicine Services.

Key Responsibilities

  • Provide comprehensive administrative support, guidance, and advice on organisational processes, procedures, and protocols.
  • Develop, design, coordinate, and manage a range of systems and functions for the General and Speciality Medicine Services department.
  • Handle queries for directors and effectively gather and present information.
  • Coordinate and manage diary maintenance, scheduling of appointments and meetings.
  • Manage and maintain meeting room calendar bookings.

Requirements

  • Experience in providing confidential secretarial and administrative support in a healthcare setting.
  • Experience with recruitment and selection and understanding of enterprise agreements with solid experience in rostering systems.
  • Tertiary qualification in HR, business, or another relevant field, desirable.
  • Experience in managing complex diaries and competing schedules for senior management.

About Us

Ballarat Health Services is a leading healthcare provider in Western Victoria, committed to delivering high-quality patient care and exceptional service. We are a diverse and inclusive organisation, dedicated to fostering a culture of excellence and innovation.

What We Offer

  • Flexible work arrangements and purchase leave opportunities.
  • Salary packaging for living expenses, meals, entertainment, and holidays.
  • Access to staff fitness programs.
  • Staff rewards and recognition programs.

Our Culture

We value diversity, equity, and inclusion, and are committed to creating a workplace that is welcoming and inclusive for all employees, patients, and visitors. We are an equal opportunity employer and welcome applications from Aboriginal and Torres Strait Islander people, people with disability, people from culturally and linguistically diverse backgrounds, mature age workers, and LGBTQIA+ individuals.



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