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Facilities Administrator
2 months ago
Empowering a Brighter Future
JLL is a global leader in shaping the future of real estate for a better world. We're committed to hiring talented individuals who share our vision and values.
About the Role
We're seeking a skilled Facilities Administrator to join our Emergency Management Team. As a key member of our team, you'll support the broader Facilities and Operations team in overseeing training, data updates, and regulating important admin tools.
Key Responsibilities
- Work closely with the Emergency Management Manager and Vendor Manager to ensure the safety and compliance of our onsite teams.
- Make general inquiries of the vendor on behalf of the Emergency Management Team and Client.
- Assist with conducting and recording minutes of the Monthly Vendor Management Meeting and fortnightly Client meetings.
- Review and upload Vendor Monthly Performance Reports to the Client Portal.
- Assist the Emergency Management Manager with planning upcoming schedule or training changes, milk-runs, and site documentation upgrades.
- Respond to site-based general inquiries on Training operations and diagrams.
- Create initial reactive requests and work orders to address issues raised by the Vendor and Client.
- Verify the contents of documents uploaded to the Corrigo portal.
- Create financial proposals and verify invoice data.
- Create regular schedules for training programs.
- Update schedule information in Corrigo.
Requirements
- Proactive with a keen eye for detail and the ability to balance multiple priorities while delivering outstanding customer service.
- Can-do attitude with proven ability to build and maintain relationships.
- Strategic thinker who can deal with ambiguity and solve complex problems effectively.
- Proficient in all Microsoft platforms.
- Ability to adapt quickly to changing environments.
- Knowledge of local occupational health and safety requirements, or willingness to learn.
- Strong communication skills, written and verbal.
- Strong budget management and financial analysis skills.
About JLL
JLL is a global leader in helping clients envision where people will live, work, play, shop, and eat. We're committed to equal opportunity and diversity, and we're dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military.
What We Offer
You'll join an entrepreneurial, inclusive culture where the best inspire the best. We offer a fulfilling career full of varied experiences, and we're committed to helping you develop your strengths and achieve your goals.
