Office Coordinator

2 days ago

Hobart, Tasmania, Australia beBeeCoordinator Full time $70,000 - $90,000
Job Summary

We are seeking a highly organized and detail-oriented Office Coordinator to ensure the smooth operation of our office. This is an excellent opportunity for a motivated individual to take on new challenges and contribute to a dynamic team.

The successful candidate will play a crucial role in maintaining accurate records, managing schedules, and coordinating meetings and appointments. They will also be responsible for preparing correspondence, organizing files, and ensuring secure destruction of hard copy materials.

This position requires exceptional communication skills, both written and verbal, as well as proficiency in using office software and tools. The ideal candidate will have a proactive approach, strong organizational skills, and attention to detail.

Key Responsibilities
  • Contact Management: Maintain accurate contact lists and poll participants for meeting times.
  • Meeting Coordination: Schedule and confirm meetings, appointments, and deadlines.
  • Diary Management: Assist with managing schedules, appointments, and deadlines.
  • Correspondence: Prepare template letters and format correspondence for accuracy.
  • Document Management: Organize e-correspondence and files, and ensure secure destruction of hard copy materials.
  • Follow-Up Calls: Make phone calls to follow up on outstanding actions.
  • Travel Arrangements: Assist with travel bookings and ensure smooth travel logistics.
  • Website Maintenance: Load and amend documents on the National Legal Aid website.
Requirements
  • Attention to Detail: Precise record-keeping and thoroughness are essential.
  • Organizational Skills: Ability to manage multiple tasks efficiently.
  • Communication: Excellent verbal and written communication skills.
  • Tech-Savvy: Proficient in using office software and tools.
  • Professionalism: A commitment to providing high-quality service and supporting colleagues.

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