Event Planning Professional

2 weeks ago

Melbourne, Victoria, Australia beBeeEvent Full time $35,000 - $42,000

Key Responsibilities

The Event Coordinator will be responsible for coordinating and executing all event deliverables in the lead up to and on the event day. This includes setting up and managing venue selection, event invites, run sheets, guest lists, timelines, and volunteer coordination.

The Event Coordinator will also be onsite at all face-to-face event locations to assist with a range of activities including event logistics, registration, and enquiries, speaker liaison, room setup and coordination, volunteer coordination, registration, and assistance in relation to sponsors and exhibition.

Additionally, the Event Coordinator will liaise with suppliers, third-party vendors, speakers, and facilitators to collect bios and photos for inclusion in the program, arrange online group meetings to discuss the respective conference session, and coordinate travel and accommodation where required.

The Event Coordinator will also assist in updating the conference program and website with speaker/facilitator details, assist with post-events & conference surveys, thank you letters, and grants reporting, manage meeting agendas and notes for all internal and external meetings, prepare reports and other correspondence, and update YLB events website with events information.

The Event Coordinator will represent and promote the company professionally, with a clear understanding of YLB's mission and relevant policies and strategies as required.

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