Sales Operations Coordinator

1 day ago

Condobolin, Australia beBeeAdministrative Full time $60,000 - $80,000

As a Sales Administrator, you play a pivotal role in supporting branch operations by ensuring seamless sales administration, accurate financial documentation, and efficient office management. This diverse role encompasses managing customer data, facilitating accounts processes, coordinating with various departments, and maintaining a welcoming and organised dealership environment.

Key Responsibilities:
  • Enter customer data into sales tools and ensure precise sales administration.
  • Compile finance and insurance paperwork and coordinate information between customers and Sales Representatives.
  • Adhere to the Sales & Order Management process
  • Prepare bank deposits, cheques, and balance cash receipts daily.
  • Facilitate and maintain accounts payable and receivable processes on behalf of the Branch Manager.
  • Review and submit purchase orders to the Accounting Department.
  • Manage dealership files, distribute mail, and maintain customer contact data.
  • Draft letters, memoranda, and promotional materials.
  • Order office supplies and coordinate meeting or event logistics.
  • Assist with displaying and selling merchandise with the Parts team.
  • Provides reception duties, attends to branch telephone calls, welcomes visitors, and addresses inquiries.
  • Compilation and reconciliation of weekly timesheets
  • Assist the Service department by opening ROs and maintaining job cards (as required)
  • Maintain a clean and organised office and showroom space (as required)

The ideal candidate will possess experience in a previous administrative position, high initiative, organisation, and time management skills, proactivity when it comes to problem-solving, keen attention to detail, and managing multiple tasks at once, sound knowledge of the Microsoft Office Suite, Sales, CRM, and Finance systems.

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