Academic Calendar Administrator
4 days ago
Role Overview:
The Thompson Rivers University is seeking a dedicated Scheduling Officer to support the Registrar's Office in coordinating the production of course schedules and final exam schedules.
Key Responsibilities:
- Course Schedule Production: Coordinates the production of course schedules and final exam schedules in collaboration with various stakeholders.
- Section Management: Creates and modifies sections for registration, ensuring accurate and timely updates.
- Scheduling Issues Resolution: Works with others to resolve complex scheduling issues, providing solutions by evaluating possible courses of action and weighing all factors.
- Catalog Maintenance: Provides input in the Senate approval process for courses and maintains the catalog of courses as approved.
- Classroom Assignment: Coordinates and maximizes the assignment of classroom and meeting room space for external clients and Campus in a collaborative, pan-institutional process.
- Scheduling Assistant Support: Coordinates the work of and trains the Scheduling Assistant.
- Process Development: Develops and documents processes and procedures for effective and efficient scheduling of courses, exams, and academic space, as well as maintaining inventory tables and setting in systems.
- Training and Development: Establishes and provides training for faculty, staff, and chairs on scheduling matters.
- Policy Knowledge: Maintains knowledge of current TRU policies and procedures.
- Statistical Analysis: Compiles, prepares, and summarizes statistical information such as space utilization data and prepares other related reports.
- Reporting: Reports classroom space deficiencies to the appropriate area of the University.
Requirements:
- Education: A two-year Diploma or Associates Degree from an accredited institution.
- Experience: Three years of relevant work experience, including event and project coordination, computerized report generation, word-processing, and spreadsheet skills, scheduling experience, and data entry in a relational database.
- Skills and Abilities:
- Attention to Detail: Strong attention to detail, including the ability to review and analyze data accurately.
- Technical Skills: Ability to perform electronic word processing and data entry at 45 wpm, intermediate skills in word-processing and spreadsheets, and operate related equipment such as printers, scanners, fax machines, and photocopiers.
- Communication and Collaboration: Demonstrated excellent business English, spelling, grammar, and composition skills, ability to work independently as well as contribute as part of a team, and conduct office business in a professional manner.
- Scheduling Expertise: Ability to work with others to resolve scheduling issues.
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