Executive Assistant to Director

2 weeks ago

Caboolture, Queensland, Australia beBeeAdministrative Full time $55,000 - $65,000

We're seeking a highly skilled and organized Personal Assistant to support our Director.

As a key member of our team, you will be responsible for providing exceptional administrative support, ensuring seamless day-to-day operations, and contributing to the success of our organization.

Key Responsibilities:
  • Calendar Management: Coordinate meetings, appointments, and travel arrangements with precision and attention to detail.
  • Travel Coordination: Arrange and manage company-wide travel needs, ensuring a smooth journey from start to finish.
  • Meeting Preparation: Organize meetings like a pro, booking rooms, arranging equipment, and preparing agendas that drive results.
  • Staff Onboarding: Welcome new team members by assisting with onboarding, filing documentation, and ensuring they hit the ground running.
  • Office Management: Keep the office well-stocked and running smoothly, manage deliveries, and assist in organizing fun office events and functions.
  • Event Planning: Get creative with event planning, coordinating everything from catering to speakers, and making sure our events are memorable.
  • Document Management: Handle personal and confidential documents, process mail, and manage correspondence with ease.
  • Diary Management: Make sure our executive is prepped and ready for all upcoming adventures, following up on invitations and commitments.
  • Property Management: Take charge of managing Airbnb properties and handling body corporate management, just like you'd manage a well-maintained campsite.
  • Marketing Support: Flex your creative muscles by assisting with marketing initiatives, crafting content using Canva, and supporting our brand.
  • Research & Reporting: Dig into the details, conduct research, and prepare reports that help steer our company in the right direction.
  • Liaison: Work closely with our team and external contacts, ensuring smooth operations across all platforms.
  • General Support: Be the go-to support for our subsidiary brands and businesses, helping wherever the trail leads.
Requirements:
  • Experience: Previous EA experience at the CEO/Director level.
  • Organizational Skills: A natural at organizing and prioritizing tasks, just like planning the perfect camping trip.
  • Confidentiality: Able to keep things under wraps with diplomacy and tact.
  • Communication: Strong communicator with the ability to influence and persuade.
  • Positive Attitude: Always maintain a positive and approachable demeanor, even when the going gets tough.
  • Calm Under Pressure: Handle conflicting priorities with the coolness of a seasoned off-roader.
  • Technical Skills: Proficient in Microsoft Office, with strong note-taking and minute-taking skills.
  • Integrity: Honest, open, and always acting in the best interest of the team and our clients.
  • Client-Focused: Prioritize client and stakeholder satisfaction like a trusted guide.
  • Adaptability: Comfortable in a variety of environments, always ready to take on new challenges.
  • Quick Learner: Able to pick up new tools and processes as quickly as setting up camp.
  • Social Navigation: Navigate social environments with ease and confidence.
  • Property Management: Experience in managing Airbnb properties, body corporate management, and general tenancies.
  • Marketing & Canva: Skilled in creating marketing content using Canva, with a flair for design.
What We Offer:
  • A competitive salary range of $55,000.00 - $65,000.00 per year.
  • A supportive work environment that fosters growth and development.
  • The opportunity to work with a dynamic team and contribute to the success of our organization.

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