Facilities Administrator

5 days ago

Australia beBeeAdministrative Full time $90,000 - $120,000

We are seeking a seasoned administrative professional to oversee the day-to-day operations of our office.

Job Overview

This role will involve managing a team, coordinating vendors, ensuring compliance with safety and security protocols, and supporting office functions.

Main Responsibilities
  • Coordinating annual safety inspections, reporting, and emergency protocols as Fire and Disaster Prevention Officer.
  • Leading and supporting the front-of-house and facilities team to ensure smooth daily operations on site.
  • Oversight of reception, maintenance coordination, access control, and supply management to maintain an efficient workplace.
  • Liaising with external vendors for services, repairs, and event support to ensure high service standards and value.
  • Ensuring compliance with safety and security protocols through regular floor walks, incident reporting, and documentation.
  • Managing ongoing facilities tasks including lease billing, office relocations, catering coordination, and compliance audits.
  • Handling financial operations such as raising purchase requests, coding invoices, and managing supplier relationships.
  • Coordinating travel bookings and accommodation, and supporting meeting logistics and corporate event preparation.
  • Acting as the key contact for employee support, responding to facilities-related issues promptly and professionally.
  • Driving continuous improvement by supporting tech implementations, process optimisations, and change management initiatives.
  • Serving as the Security Officer, managing access controls, security procedures, and ensuring full compliance with relevant requirements.

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