University Timetabling Specialist

4 days ago


Sunshine Coast Regional District, Australia Thompson Rivers University Full time

About the Position:

The Thompson Rivers University is seeking a skilled Scheduling Officer to join our team in the Registrar's Office. This individual will play a critical role in supporting the university's academic operations through effective scheduling and coordination.

Key Responsibilities:

  • Course Schedule Coordination: Coordinates the production of course schedules and final exam schedules in collaboration with various stakeholders.
  • Section Management: Creates and modifies sections for registration, ensuring accurate and timely updates.
  • Scheduling Issues Resolution: Works with others to resolve complex scheduling issues, providing solutions by evaluating possible courses of action and weighing all factors.
  • Catalog Maintenance: Provides input in the Senate approval process for courses and maintains the catalog of courses as approved.
  • Classroom Assignment: Coordinates and maximizes the assignment of classroom and meeting room space for external clients and Campus in a collaborative, pan-institutional process.
  • Scheduling Assistant Support: Coordinates the work of and trains the Scheduling Assistant.
  • Process Development: Develops and documents processes and procedures for effective and efficient scheduling of courses, exams, and academic space, as well as maintaining inventory tables and setting in systems.
  • Training and Development: Establishes and provides training for faculty, staff, and chairs on scheduling matters.
  • Policy Knowledge: Maintains knowledge of current TRU policies and procedures.
  • Statistical Analysis: Compiles, prepares, and summarizes statistical information such as space utilization data and prepares other related reports.
  • Reporting: Reports classroom space deficiencies to the appropriate area of the University.

Requirements:

  • Education: A two-year Diploma or Associates Degree from an accredited institution.
  • Experience: Three years of relevant work experience, including event and project coordination, computerized report generation, word-processing, and spreadsheet skills, scheduling experience, and data entry in a relational database.
  • Skills and Abilities:
    • Organizational Skills: Strong organizational skills, including the ability to prioritize tasks and meet deadlines.
    • Technical Skills: Ability to perform electronic word processing and data entry at 45 wpm, intermediate skills in word-processing and spreadsheets, and operate related equipment such as printers, scanners, fax machines, and photocopiers.
    • Communication and Collaboration: Demonstrated excellent business English, spelling, grammar, and composition skills, ability to work independently as well as contribute as part of a team, and conduct office business in a professional manner.
    • Scheduling Expertise: Ability to work with others to resolve scheduling issues.


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