HR Administrative Professional

9 hours ago

Australia beBeeAdministrative Full time $80,000 - $110,000

The role of Human Resources Administrative Assistant is a vital position within our organization. This job entails providing exceptional support to the HR Team, encompassing all HR administrative matters including office upkeep, colleague-related events and projects, and maintaining colleague files.

Our team works in an environment that demands exceptional performance yet reaps great rewards. Whether it's career opportunities, job enrichment or a supportive work environment, this role offers a unique chance for growth and development.

Key Responsibilities:

  • Administer all payroll-related status change forms including New Hire, Promotion, Transfer, Termination, and 2nd department
  • Administer HRA colleague recognition programs (including Star program, Advancing Care Awards, and Birthday program)
  • Administer and assist colleagues with HR-related requests such as vision requests, health cards, prepare name tags
  • Prepare New Hire Files and assist new hires with enrolling them in the time clock
  • Assist all colleagues, applicants, and visitors courteously and effectively in person or through the phone
  • Assist with conducting reference checks, scheduling interviews, and following up on pending items for new hires
  • Assist in the preparation and execution of all colleague-related events
  • Responsible to manage all HR communication channels (including but not limited to HR mailbox, social media, and bulletin board)
  • Administer and follow up on registration for training, colleague events, etc.
  • Request special arrangements from external vendors such as flower arrangements for special occasions
  • Distribute insurance letters and any other correspondence to colleagues upon receiving these
  • Maintain all office supplies organized and order supplies when necessary or requested
  • Preparing, maintaining, and organizing all employee files

Qualifications:

  • Bachelor's degree and/or a minimum of 2 years of administrative experience
  • A positive attitude and willingness to go above and beyond to exceed expectations
  • Experience in Office 365 systems including Excel, Word, and Powerpoint, with additional experience with platforms designed to enhance internal business communication preferred
  • Excellent organizational skills, creativity, teamwork, and ability to multitask in a high-volume office operations environment
  • A genuine desire to satisfy the needs of others in a fast-paced environment

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