Executive Support Professional

1 day ago

Sydney, New South Wales, Australia beBeeAdministrative Full time $90,000 - $120,000
Job Summary

We are seeking an experienced executive support professional to provide high-level administrative assistance to our Industrials Advisory team in Sydney.

The successful candidate will work in a fast-paced environment, supporting executives and team members with inbox and diary management, arranging meetings, and overseeing video calls. They will also manage travel arrangements, interact with other assistants, and coordinate conference calls across different time zones.

Key Responsibilities:

  • Coordinate executive level manager appointments, meetings, receptions, and conference calls.
  • Arrange domestic and international travel, including accommodation, client entertainment, and expense claims.
  • Prepare, reconcile, and track expense reports through the Travel and Entertainment Expense system.
  • Order supplies and process invoices through the Procure to Pay system.
  • Process and follow-up on Virtual Requests.
  • Assist with ad-hoc projects and events as needed.
  • Work collaboratively with other administrative staff.
  • Audit risk when business decisions are made, demonstrating consideration for the firm's reputation and safeguarding clients and assets.

Requirements:

  • 5+ years of experience providing executive assistant support, preferably in the banking and finance industry.
  • A proactive approach, understanding the nature of the business and priorities within the team, while maintaining discretion, confidentiality, and professionalism.
  • Highly proficient in Microsoft Office and Concur, with the ability to quickly gain command of new systems.
  • Strong organisational, planning, and multi-tasking abilities, effectively managing conflicting priorities.
  • Excellent relationship management skills, liaising, interacting, and communicating effectively with stakeholders at all levels, both internally and externally.
  • Collaborative mindset, working with the wider EA team across Sydney and Melbourne.

About the Role

This is a fantastic opportunity to join our dynamic team and take your career to the next level.

You will be responsible for providing exceptional support to our executives, ensuring seamless day-to-day operations and contributing to the success of our business.

In return, you can expect a competitive salary, opportunities for growth and development, and a positive work-life balance.

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