Executive Support Professional

2 days ago

Sydney, New South Wales, Australia beBeeExecutiveSupport Full time $80,000 - $120,000

We are seeking a highly skilled Executive Support Professional to join our team as a key member of our leadership staff. As an Executive Support Professional, you will provide exceptional support to the Chief Executive Officer (CEO) with a proactive and efficient approach.

Key Responsibilities
  • Research and Analysis:
    • Conduct comprehensive research on various topics, including travel destinations, market trends, and industry best practices.
    • Specialise in destination research, considering climate, culture, safety, travel restrictions, and emerging trends.
    • Prepare detailed reports, presentations, and summaries based on research findings.
    • Collect and analyse data from multiple sources to provide actionable insights and recommendations.
  • Travel Coordination:
    • Arrange and manage travel itineraries, including flights, accommodation, ground transportation, and necessary travel documentation.
    • Ensure well-organised and optimised travel plans to minimise disruptions.
    • Develop customised travel itineraries that align with the CEO's preferences and interests.
  • Communication Management:
    • Facilitate effective communication between the CEO and internal/external stakeholders.
  • Financial Support:
    • Assist the CEO in tracking and managing expenses, processing invoices, preparing liquidations and reimbursements, and handling financial documentation.
  • Event Coordination and Planning:
    • Help organise company-wide events, conferences, and corporate functions.
  • HR and Office Management:
    • Assist with day-to-day Office and HR functions and duties.
    • Manage building accesses, IT / Systems accesses, and keep equipment records.
    • Assist in recruitment.

Requirements:
- Bachelor's degree in business administration, management, or a related field.
- Proven experience (10+ years) as an executive support professional or in a similar role.
- Excellent communication skills, both verbal and written, with a keen eye for detail.
- Proficiency in using productivity tools and software, such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management applications.
- Strong organisational and time management abilities, with the capability to multitask effectively and meet deadlines.
- Discretion and the ability to handle confidential and sensitive information with utmost integrity.
- Proactive and resourceful approach, with the capacity to anticipate needs and act independently.
- Excellent research skills and attention to detail.
- With 10+ years of experience in managing VVIPs, politicians, or CEOs.
- Has travelled to other countries.
- Professional demeanour, adaptability, and the ability to maintain composure in high-pressure situations.
- A positive attitude, a strong work ethic, and the ability to work collaboratively with a diverse team.

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