Executive Assistant to Chief Services Officer

4 weeks ago

Perth, Western Australia Hope Community Services Full time

About the Role

The Executive Assistant to the Chief Services Officer will provide high-level administrative support to the Chief Services Officer, ensuring the smooth operation of the office and the delivery of key projects and initiatives.

Key Responsibilities

  • Coordinate and arrange Division management team meetings, including preparing agendas, taking minutes and providing papers relevant to the meeting.
  • Facilitate communication between the Executive Member(s), and the management team.
  • Maintain accurate records of management team decisions, resolutions and actions.
  • Arrange venues, technology needs and catering from Management team meetings.
  • Screen phone calls and email correspondence and ensure the Chief Services Officer(s) receives phone calls and emails deemed relevant to the Chief Services Officer in a timely manner.
  • As appropriate, prepare draft responses for the Chief Services Officer or answer emails directly as the EA to the Executive Member(s).
  • Research and source information and material that will assist the Chief Services Office in responding to emails.
  • Ensure items are placed in the Chief Services Officer's diary based on the Executive Member(s)'s priorities.
  • Ensure the Chief Services Officer has the necessary notes and other support material for each diary engagement.

About You

  • Certificate 3 in business or other equivalent qualification or, equivalent capability from experience.
  • Experience in similar role or 5 years' experience in an EA role to executives.
  • Advanced user of Microsoft Office Suite
  • Advanced organisational and time management skills.
  • Excellent interpersonal skills and telephone manner.
  • Demonstrated ability to work independently and set priorities.
  • Demonstrated ability to manage large and varied workload, whilst maintaining motivation under pressure.

Desirable Criteria

  • Experience in the human services sector.
  • Experience at providing EA support to Boards.

Working with Hope

Hope Community Services strives to provide a safe workplace and promotes progressive policies that prioritise the health, safety and unique needs of our team. We invest in developing our people to sustain the workforce built on 'growing our own'.

Aboriginal and Torres Strait Islander applicants are strongly encouraged to apply.

Hope acknowledges and welcomes diversity in all its forms amongst staff and clients, including culture, language, race, ethnicity, age, disability, sexual orientation, gender identity, intersex variations, religion, and socio-economic and relationship status.

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