Comprehensive Executive Support

2 weeks ago

Sydney, New South Wales, Australia beBeeExecutive Full time $105,000 - $145,000
Executive Support Role

We are seeking an exceptional individual to provide comprehensive support to our CEO.

This role requires proactive research and organisational skills, discretion, and the ability to handle a wide range of responsibilities with efficiency and professionalism. Key areas of responsibility include:

Research and Analysis

  • Conduct comprehensive research on a wide range of topics, including travel destinations, market trends, and industry best practices.
  • Specialise in destination research, considering factors such as climate, culture, safety, travel restrictions, and emerging trends.
  • Prepare detailed reports, presentations, and summaries based on your research findings.
  • Conduct in-depth research and data collection and analyse data from multiple sources to provide actionable insights and recommendations.

Travel Coordination

  • Arrange and manage travel itineraries, including flights, accommodation, ground transportation, and necessary travel documentation.
  • Evaluate and ensure travel plans are well-organised and optimised to minimise disruptions.
  • Develop customised travel itineraries that align with the CEO's preferences and interests, including a day-by-day breakdown of activities, accommodations, and transportation options.

Travel Documentation

  • Assist with passport, visa, and vaccination requirements, if necessary, and provide the CEO with necessary travel documents.

Communication Management

  • Foster effective communication between the CEO and internal/external stakeholders, including clients, senior executives, and employees.

Financial Support

  • Assist the CEO in tracking and managing expenses, processing invoices, preparing liquidations and reimbursements, and handling financial documentation.

Event Coordination and Planning

  • Support company-wide events, conferences, and corporate functions.

HR and Office Management

  • Provide general support for office operations and human resources duties.
  • Assist with staff onboarding, including building access management, IT/systems access management, and equipment record maintenance.
  • Support recruitment efforts.

The ideal candidate will possess a Bachelor's degree in business administration or a related field and have 10+ years of experience as a Personal Assistant or in a similar executive support role. Strong communication skills, both verbal and written, and a keen eye for detail are essential. Additionally, proficiency in productivity tools and software, such as Microsoft Office Suite, calendar management applications, and strong organisational and time management abilities are required. The candidate must also be able to maintain discretion and confidentiality, anticipate needs, and act independently. Finally, a positive attitude, strong work ethic, and ability to work collaboratively with a diverse team are essential for success in this role.

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