Trade Repair Coordinator

4 weeks ago

Watsonia, Victoria, Australia Ventia Full time
Job Overview

Ventia is seeking a skilled Trade Repair Coordinator to join our Defence Admin Support Team, based at the Simpson Barracks in Melbourne.

About the Role

The successful applicant will undertake a mix of office-based administrative tasks, including work order generation, reconciling receipts, and assisting with financial planning. They will also be responsible for maintaining close collaboration with Customers and Product Management Team to coordinate product schedules, budgets, and service delivery.

About You

To succeed in this role, you will need:

  • Previous proven administrative experience
  • Experience in the use of Microsoft Office Word, Excel, and Outlook (Experience with MILIS highly regarded)
  • Ability to build and maintain effective internal and external relationships
  • Proficient planning, organisational, and communication skills
  • Demonstrated ability to maintain accurate records and reports, schedules, and information management systems
  • A positive, collaborative approach to working within a team environment
  • Valid Driver's license
  • You must be an Australian Citizen and be able to obtain a Baseline Security Clearance
What We Offer

We offer an attractive salary and work-life balance, as well as ongoing mentoring and a variety of learning opportunities to accelerate your development. You will also have the opportunity to work in a dynamic, supportive, and inclusive team culture.

Key Responsibilities

Your key responsibilities will include:

  • Undertaking a mix of office-based administrative tasks - work order generation, reconciling receipts, call-in and call-out of equipment, assisting with financial planning
  • Timely, quality delivery of locally assigned Product Schedule/s
  • Maintaining close collaboration with both the Customers and Product Management Team to coordinate product schedules, budgets, and service delivery, ensuring seamless execution and client satisfaction
  • Positively contributing to customer requirements assessment and strategy development
  • Assisting trade repair officer with schedules
  • Supporting tradespersons via the performance of work order management and data entry tasks, within Commonwealth Mandated Information Systems (e.g. MILIS)
  • Assisting management teams to prepare written work schedules, based on established guidelines and ADF priorities

We are committed to providing a safe and positive environment that provides equal opportunities for individuals of all backgrounds, including Aboriginal and Torres Strait Islander people, LGTBQI+, Women, Veterans and spouses, and people with disabilities.

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