Operations Coordinator

3 days ago

Brisbane, Queensland, Australia Woodforde Group Full time

Welcome to Woodforde Group, a leading partner for Queensland's economic regulator, the Queensland Competition Authority (QCA). We are seeking a highly skilled and experienced Operations Coordinator - Facilities Support to join our Corporate Services Team.

About the Role

This is an exciting opportunity for a results-driven professional to provide exceptional facilities support and coordination services to ensure the smooth operation of our administration and facilities. As an Operations Coordinator - Facilities Support, you will be responsible for overseeing and coordinating facilities-related tasks, including maintenance, repairs, and upgrades. You will also provide reception support, coordinate travel arrangements, and manage office supplies and equipment.

The ideal candidate will have previous experience in a similar role and possess excellent communication, interpersonal, and organizational skills. They will be able to work autonomously and as part of a team, demonstrating initiative and a proactive approach to problem-solving.

Key Responsibilities
  • Oversee and coordinate facilities-related tasks, including:
    • Maintaining meeting rooms, audiovisual equipment, and arranging catering;
    • Ensuring the upkeep of utility areas, equipment, office stationery supplies, managing kitchen facilities, and supply inventories;
    • Organizing office repairs, equipment maintenance, and coordinating car park reservations;
  • Provide reception support for visitors, managing office access and security, and handling couriers and deliveries;
  • Coordinate travel arrangements for staff, including flights, car hire, accommodation, and arranging external venues for workshops and events;
  • Plan and coordinate social and learning & development events, including venues, materials, and catering;
  • Manage the daily updating of the company intranet with news, notices, and policies;
  • Provide backup support for payroll and accounts payable duties in the absence of the Finance and Administration Manager (training provided);
  • Provide backup on-site technical support under the guidance of the IT department, remotely directed as needed;
  • Collaborate with the Corporate Services team to assist with the implementation of projects and initiatives, offering administrative support as needed.
Requirements

To be successful in this role, you will need to have:

  • Previous experience in a similar role and demonstrated understanding of facilities management;
  • The ability to prioritize, multi-task, manage timeframes, and ensure attention to detail;
  • High-level interpersonal and communication skills, with the ability to build relationships with colleagues and stakeholders and contribute to the QCA's culture of respect and inclusion;
  • Intermediate skills in Microsoft Office software, including word processing, and experience with Adobe Acrobat and electronic document management, and a general understanding of basic IT systems;
  • The ability to write concisely and clearly;
  • The ability to work both autonomously and as a part of a team, showing initiative and a proactive approach in providing support and solving problems to achieve personal and team objectives.
What We Offer

We offer a competitive salary range between $59,200 - $65,600 pro rata, plus 12.75% superannuation, 13 weeks long service leave after 10 years, access to an Employee Assistance Program, purchased leave program, opportunities for regular professional development and networking opportunities, and a culture that actively supports work-life balance and flexible working arrangements.

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