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Senior Department Administration Officer

2 months ago


Geelong, Victoria, Australia City of Greater Geelong Full time
About The Role

In this senior administration role, you will provide high-level support to the Manager Swim, Sport and Leisure and the broader department, ensuring the smooth operation and effective delivery of the department's objectives.

Key Responsibilities:
  • Administrative Support: Deliver a range of day-to-day department administrative activities, proactively and effectively within agreed timelines.
  • Purchase Order Processing: Assist the Department in the processing of purchase orders and receipts.
  • Process Improvement: Collaborate with other Senior Department Administration Officers to review, identify and implement improvement opportunities to enhance ways of working and administration processes.
  • Information Management: Effectively manage activities and provide accurate information, data and documentation to resolve queries or aid decision-making.
  • Process Optimization: Identify and inform senior leaders of any process problems or inefficiencies and suggest improvement ideas.
About You

The ideal candidate for this role will be a highly experienced administration professional, with the ability and confidence to liaise with a diverse range of people. You will have a keen eye for detail, be highly organized, enjoy working in a fast-paced environment and finding practical solutions to issues. Prior experience as a Personal Assistant will be highly beneficial.

Essential Experience:
  • Relevant Experience: Relevant experience in office administration or similar.
  • People Skills: Well-developed people skills to support, influence, and collaborate with relevant stakeholders.
  • Critical Thinking: Ability for critical and analytical thinking and problem solving.
  • Stakeholder Support: Ability to proactively identify stakeholder support needs and provide quality outcomes.
  • Business Acumen: Ability to understand the wider business context and how the department's priorities and activities contribute to organisational objectives.
Our Commitment to Diversity and Inclusion

We are committed to building a diverse and inclusive team that reflects the community we serve. We welcome and encourage applications from people of all backgrounds, cultures, and experiences.

About Our Organization

We are the City of Greater Geelong, a community-focused organization that delivers over 130 services to our growing population. We strive to make our city a great place to live, work, and study.