Chief Administrative Officer

1 week ago

Sunshine Coast Regional District, Australia beBeeExecutive Full time $90,000 - $120,000
Senior Administrative Support

We are seeking a highly experienced Senior Administrative professional to work directly with our CEO. This role will initially be offered as maternity cover, however for the right person, it is a long-term opportunity to grow with the brand, contribute at a leadership level, and play a key part in the company's future.

Key Responsibilities
  • Partner closely with the CEO as her trusted confidant, providing seamless support and acting as her second brain.
  • Proactively manage the CEO's calendar, inbox, travel, and priorities to ensure focus on high-value work.
  • Support with project management across e-commerce, marketing, product launches, and brand initiatives.
  • Represent the CEO in meetings when required, ensuring actions and follow-ups are delivered with clarity.
  • Work closely with the leadership team to drive accountability, ensuring projects are completed on time and to a high standard.
  • Anticipate business needs and prepare the CEO with all information required for meetings, presentations, and strategic decisions.
  • Assist with hands-on operational tasks such as scheduling emails, updating backend website content, or coordinating digital assets.
  • Strengthen communication and alignment across the team, acting as a bridge between the CEO and wider business.
  • Manage relationships with key stakeholders including partners and external agencies.
  • Maintain confidentiality and discretion in all aspects of work.
About You
  • Experience: 5+ years as an administrative professional or similar senior support role, ideally within a fast-paced e-commerce, retail, or digital brand environment.
  • Leadership: Strong ability to hold others accountable, influence respectfully, and represent the CEO with professionalism.
  • Business Acumen: Clear understanding of e-commerce operations, marketing, and brand-building.
  • Can-Do Attitude: You thrive on learning new systems and tasks quickly, whether it's scheduling campaigns, supporting with backend updates, or tackling a new challenge head-on.
  • Proactive & Organised: Always thinking two steps ahead and able to bring calm and structure to a fast-moving environment.
  • Communication: Outstanding written and verbal communication skills with the ability to represent the CEO in high-level settings.
  • Tech-Savvy: Confident using digital tools (Google Workspace, Slack, Asana, Shopify familiarity is a plus).
  • Long-Term Mindset: While this role begins as maternity cover, you are looking for stability, commitment, and an opportunity to grow within the business.
  • Energy & Attitude: Brings enthusiasm, positivity, and a genuine passion for contributing to a brand with purpose.

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