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High-Level Administrative Support Specialist
2 months ago
About the Role
The Office of General Counsel at Clayton Utz is seeking a highly skilled and experienced High-Level Administrative Support Specialist to provide exceptional support to our General Counsel and team members. This is a full-time opportunity that requires a professional with a strong background in administration, excellent organizational skills, and a keen eye for detail.
Key Responsibilities
- Manage and maintain sensitive and confidential files, including probity and restricted files, and respond to queries in a timely and professional manner.
- Administer the Sensitive Matters Register and ensure accurate and up-to-date records.
- Prepare and file documents, including OGC publications, and maintain accurate records.
- Manage requests for documents held in safe custody and maintain accurate records.
- Provide general secretarial duties, including diary management, handling phone calls and voicemails, and travel arrangements.
Requirements
- Minimum 2 years of experience in a legal secretarial role, with a strong understanding of information barriers and matter opening procedures.
- Advanced skills in Microsoft Office, particularly Word and Outlook, and experience with practice management software.
- Excellent organizational and time management skills, with the ability to prioritize tasks and work under pressure.
- A proactive and flexible approach, with the ability to adapt to changing priorities and deadlines.
- Experience working in a fast-paced environment and ability to maintain confidentiality and discretion.
About Clayton Utz
Clayton Utz is a leading Australian law firm that provides exceptional legal services to clients across various industries. We are committed to creating a positive and inclusive work environment that values diversity and promotes professional growth.
