Administrative Support Specialist

4 weeks ago

Sydney, New South Wales, Australia IIQAF Full time

We are seeking an Administrative Support Specialist to provide critical support to our team at IIQAF. As an Administrative Support Specialist, you will play a vital role in ensuring the smooth operation of our office by providing administrative support to various departments. Your ability to multi-task, prioritize tasks, and maintain a high level of accuracy will be essential in this role.

Key Responsibilities
  • Assist with general office duties, including answering phone calls, responding to emails, and greeting visitors.
  • Manage various office supplies, ensuring they are stocked and readily available.
  • Process and distribute incoming and outgoing mail and packages.
  • Maintain and update company databases and records.
  • Schedule and coordinate meetings and appointments.
  • Assist in the preparation of reports, presentations, and other documents.
  • Handle sensitive information with confidentiality and discretion.
  • Perform other administrative duties as assigned.
Requirements
  • High school diploma or equivalent.
  • Proven experience in an administrative role.
  • Strong organizational and time management skills.
  • Excellent written and verbal communication skills.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to handle multiple tasks and prioritize effectively.
  • Attention to detail and high level of accuracy.
  • Strong interpersonal skills and ability to work well within a team.
  • Ability to maintain confidential information.
  • Knowledge of office equipment, including printers, scanners, and photocopiers.

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