Office Administrator

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About the Company:Shamrock Civil Engineering is a reputable mid-tier civil construction contractor with well-established connections in the civil construction and mining industries. With ongoing work and a strong focus on safety, this position represents the opportunity to work amongst a welcoming and supportive team environment.

About the Role:As an Office Administrator ideally with previous exposure to the construction or related industry, you will play a crucial role in ensuring the smooth operation of our Roma office. Your responsibilities will include general office duties, reception duties, administrative support, and coordination of office activities.

Key Responsibilities:

Answer phone calls, direct calls, and take messages promptly.

Receive and direct visitors, providing a welcoming environment.

Collect and distribute incoming mail and emails.

Manage inventory and replace office supplies as needed.

Maintain the company filing system and ensure efficient records management.

Coordinate service and maintenance of office equipment.

Assist in arranging bookings, meetings, and conferences.

Liaise with universities for work experience student placements.

Provide administrative support to the Operations Manager and project teams.

Manage petty cash and receipts accurately.

Assist in scheduling meetings and taking minutes as required.

Source information for report development and follow up on supplier quotes.

Provide operational support and instruction in Vista software.

Assisting accounts payable with end of month invoicing.

Match invoices with purchase orders, code, and verify accuracy for data entry.

Maintain vendor accounts and process purchase orders efficiently.

Assist with site set-up and other duties as directed by management.

Qualifications and Experience:

Higher school certificate or equivalent.

Minimum 5 years of previous administration experience (desirable but not required).

Intermediate to advanced skills in Microsoft Office and general computer operations.

Experience in accounts payable and invoicing (desirable but not required).

Excellent oral and written communication skills.

Ability to multitask, manage time effectively, and work autonomously.

Experience in operating phone systems, fax machines, and office equipment.

The successful candidate will be provided with a company vehicle for work-related use.

Benefits of Working at Shamrock Civil Engineering:Join an employer of choice with an average employment rate of over 6 years, competitive remuneration, comprehensive Employee Assistance Program, Employer parental leave top-up, and opportunities for ongoing training and career development. Experience a supportive work environment where safety, people development, and employee retention are top priorities.

How to Apply:If you are a proactive and experienced Office Administrator looking for a challenging role in a supportive environment, please submit your resume and a cover letter detailing your relevant experience and skills. Shamrock Civil Engineering is proud to be an equal opportunity employer, committed to fostering a diverse and inclusive workplace. We encourage individuals of all genders, backgrounds, and abilities, including disadvantaged and vulnerable workers, veterans, and Indigenous Australians, to apply.

For more information on Shamrock Civil Engineering, visit our website or check our LinkedIn page.

Please note only short listed applicants will be contacted.

Salary match Number of applicants Skills match

Your application will include the following questions:How many years' experience do you have as an office administrator? Which of the following statements best describes your right to work in Australia? Which of the following Microsoft Office products are you experienced with? How much notice are you required to give your current employer? What's your expected annual base salary? Do you have a current Australian driver's licence? How many years' experience do you have in the construction industry?

Engineering & Project Management Services 101-1,000 employees

Shamrock Civil is a privately owned civil construction company, delivering services to the Defence & Government sectors, gas and mining, transport infrastructure and commercial. Our team of more than 190 staff operate across offices in Brisbane, Townsville, Rockhampton, Adelaide, Melbourne and Darwin.

Shamrock Civil has been providing safe, sustainable and smart solutions since 1994. We are committed to our clients and place value and emphasis on creating and maintaining long term relationships. Our wide-ranging civil construction knowledge, together with our cohesive management system, allows us to provide complex solutions with efficiency and effectiveness.

Shamrock Civil is a privately owned civil construction company, delivering services to the Defence & Government sectors, gas and mining, transport infrastructure and commercial. Our team of more than 190 staff operate across offices in Brisbane, Townsville, Rockhampton, Adelaide, Melbourne and Darwin.

Shamrock Civil has been providing safe, sustainable and smart solutions since 1994. We are committed to our clients and place value and emphasis on creating and maintaining long term relationships. Our wide-ranging civil construction knowledge, together with our cohesive management system, allows us to provide complex solutions with efficiency and effectiveness.

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What can I earn as an Office Administrator