Senior Office Coordinator
1 week ago
We are seeking an experienced Senior Office Coordinator to join our team at our Burnie site. As a key member of the operations team, you will play a vital role in providing administrative support with a focus on production and maintenance.
Your key duties will include:
- Accurate data entry and management
- Purchasing processes and procurement
- Generating reports for site management and analysis
You will be responsible for handling a wide variety of administrative tasks, working as part of a team to provide effective, efficient, timely and accurate administrative services.
We are looking for someone who thrives in a fast-paced environment, enjoys working as part of a team, possesses exceptional attention to detail and has a knack for juggling multiple responsibilities.
Key Responsibilities- Provide administrative support to the operations team, ensuring seamless day-to-day operations
- Manage phone calls, emails and correspondence from internal and external stakeholders, maintaining professional communication standards
- Ensure the timely and accurate creation and maintenance of records and data, adhering to company protocols
- Assist with site purchasing, managing the procurement of office supplies and materials
- Maintain the administrative requirements of the site vehicle fleet, ensuring compliance and safety standards
- Manage ingoing and outgoing mail in a prompt and accurate manner, utilizing postage systems and tracking
- Prepare and format documents and reports as required, applying business acumen and analytical skills
- Coordinate meetings, medical bookings and other relevant appointments, demonstrating excellent time management and organizational skills
- Previous experience working in an administrative team in an industrial services setting, with a proven track record of success
- Excellent communication skills to effectively address inquiries and provide accurate information, utilizing strong interpersonal and problem-solving abilities
- An attentive, friendly and professional demeanor at all times, reflecting positively on the company brand
- Knowledge of purchasing systems is highly advantageous, with experience in budgeting and cost control
- Strong problem-solving skills, with the ability to think critically and outside the box
- Organisation, prioritisation, and time management skills, with the ability to meet deadlines and deliver results
- Proven high attention to detail and accuracy in data entry, with a keen eye for error detection and correction
- Experience with the Microsoft Office 365 suite is crucial for success in this role, with proficiency in Word, Excel, PowerPoint and Outlook
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