Administrative Support Specialist

4 weeks ago

Melbourne, Victoria, Australia Genus Group Full time

About the Role

We are seeking an experienced Business Support Officer to join our team in Dandenong South. As a key member of our administration team, you will provide essential support to our projects and operations.

Key Responsibilities

  • Provide administrative support, including credit card reconciliations, vehicle bookings, employee reimbursements, and financial reporting.
  • Manage office operations such as reception duties, meeting coordination, office supplies, and general maintenance.
  • Oversee PPE and uniform orders while supporting systems like Simpro, including daily reporting and quote reconciliation.
  • Coordinate purchase orders, track back orders, and manage project close-outs with financial reconciliation and documentation.
  • Liaise with internal teams to support accounts, delivery teams, and compliance requirements (e.g., Dial Before You Dig).
  • Deliver excellent customer service, responding professionally to inquiries and ensuring high service standards.

Requirements

  • Qualifications in Business or Project Administration.
  • Minimum of 3 years' experience in an administrative role.
  • Current National Police Clearance and valid 'C' Class Driver's Licence.
  • High-level customer relationship management, communication, and interpersonal skills.
  • Proficiency in Microsoft Office Suite, with intermediate knowledge of office equipment and systems.
  • Experience in diary and travel management, and strong time management skills.

Desirable Skills

  • Experience in the utilities, construction, or resources industry.
  • Knowledge of systems like Definitiv, Simpro, Gearbox, Business Central, and Felix.
  • Ability to manage multiple tasks, solve problems, and meet deadlines effectively.

Benefits

The successful candidate will benefit from permanent employment, a competitive remuneration package ($70,000 - $90,000 per annum), large pipeline of upcoming project work with potential to grow in the position, and access to our Employee Assistance Program.

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