Administrative Support Specialist
7 days ago
This role provides administrative and operational support to the production function, ensuring accurate documentation of production activities, materials management, and data entry into inventory management software. The successful candidate will provide proactive and confident support to our clients site, working closely with the production team to ensure seamless operations.
The Administration Officer (Production) is responsible for managing day-to-day administrative tasks, including filing, records management, and correspondence. They must also accurately maintain and reconcile production records, enter production-related data into inventory management software, and prepare reports and analysis on production KPIs, variances, and operational performance.
The ideal candidate will have strong organisational and administrative skills, thrive working in a fast-paced dynamic environment, and be proficient in data analysis and Microsoft Office Suite, specifically Excel. They will also possess excellent customer and interpersonal skills, with the ability to communicate confidently with stakeholders.
Key Responsibilities:- Manage day-to-day administrative tasks, including filing, records management, and correspondence.
- Accurately maintain and reconcile production records.
- Enter production-related data into inventory management software.
- Prepare reports and analysis on production KPIs, variances, and operational performance.
- Support coordination of production scheduling with the Production Supervisor.
- Assist with quality assurance programs and audits, maintaining compliance documentation.
- Support stock ordering and receiving processes in alignment with production needs.
- Respond to internal and external queries regarding production status, and product availability.
To succeed in this role, you will need:
- Very strong organisational and administrative skills.
- Thrive working in a fast-paced dynamic environment.
- Proficiency in data analysis and Microsoft Office Suite, specifically Excel.
- Strong problem-solving, organisational, and time management abilities.
- Excellent customer and interpersonal skills - the ability to communicate confidently with stakeholders is essential.
- Financial literacy in Bill of materials (BOMs), Cost of goods sold (COGs), sales, and gross profit.
This is a permanent full-time role working Monday to Friday, offering a stable and secure career path. We are committed to providing ongoing training and development opportunities to ensure your success in this role.
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