Administrative Support Specialist

22 hours ago

Lismore, Australia beBeeAdministrative Full time $55,000 - $87,000
Job Title: Administrative Support Specialist

The role of the Administrative Support Specialist is to provide strategic and operational support to the production team. This position ensures accurate documentation of production activities, effective management of materials, and efficient data entry into inventory management software.

  • Maintain day-to-day administrative tasks, including filing, records management, and correspondence.
  • Accurately maintain and reconcile production records
  • Enter production-related data into inventory management software, including bills of materials, stock takes, and product codes.
  • Prepare reports and analysis on production key performance indicators, variances, and operational efficiency.
  • Support coordination of production scheduling with the Production Supervisor.
  • Assist with quality assurance programs and audits, maintaining compliance documentation.
  • Support stock ordering and receiving processes in alignment with production needs.
  • Respond to internal and external queries regarding production status and product availability.
Key Requirements:
  • Strong organisational and administrative skills
  • Ability to work effectively in a fast-paced environment
  • Proficiency in data analysis and Microsoft Office Suite (Word, Excel, Outlook), specifically Excel
  • Strong problem-solving, organisational, and time management abilities
  • Excellent customer and interpersonal skills - the ability to communicate confidently with stakeholders is essential
  • Financial literacy in Bills of Materials, Cost of Goods Sold, Sales, and Gross Profit.

This is an excellent opportunity for individuals who enjoy working in a dynamic environment and have strong organisational skills. If you are a motivated and detail-oriented individual looking for a challenging role, please apply.

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