Support Team Administrator

1 week ago

Newcastle, New South Wales, Australia beBeeCollaborator Full time $74,491 - $80,972
Administrative Assistant Job Opportunity

A great opportunity to develop your skills in a professional administrative role.

This is a unique, entry-level position where no two days are the same. You will be the first point of contact for staff, students and members of the public—answering phones, greeting visitors at reception, assisting with enquiries, and providing a wide range of administrative support.

About the Role
  • You will play an important part in keeping the school and legal clinic running smoothly.
  • Reporting to the school executive officer, you will assist in course and program support activities and ensure compliance with university deadlines.
  • You will support student enrolment processes, working closely with staff and academics to ensure a seamless and positive experience.
Key Responsibilities
  • Provide high-level administrative support to school staff, particularly in areas such as assessment and exam processes, course outlines, enrolments and timetable management.
  • Assist in purchasing processes including reconciling the university purchasing card (Fraedom), raising purchase orders and receipting invoices in Technology One.
  • Build strong collaborative relationships across the school, college and divisions.
Requirements
  • Strong communication and customer service skills—you're approachable, professional, and can manage challenging conversations calmly.
  • A resilient, upbeat personality—you know how to maintain your energy and composure in a busy, people-focused role.
  • The ability to listen with empathy while maintaining clear boundaries and staying focused on your role.
  • A proactive, team-oriented attitude—you're happy to chip in and help where needed.
  • Attention to detail, time management skills, and the ability to juggle competing demands.

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