Lead Legal Administrator

7 days ago


Perth, Western Australia Programmed Full time

We are seeking a highly skilled Senior Legal Assistant to join our team in Perth. This role is an excellent opportunity for someone who wants to work with a global law firm in over 40 countries.

The successful candidate will provide high-level support to partners and fee earners, assisting across different practice groups as needed. Key responsibilities include:

  • Providing administrative support to ensure smooth operation of the office
  • Developing specialist expertise in areas such as corporate, real estate, litigation, finance & projects, and business development
  • BUILDING RELATIONSHIPS WITH RELEVANT PARTNERS AND FEE EARNERS IN ALL PRACTICE GROUPS
  • Anticipating potential problems before they arise and taking a proactive approach to tasks
  • Understanding document management processes (iManage)
  • Assisting fee earners with meeting preparation, including agendas and collating meeting papers
  • Utilizing document production for creating first draft documents
  • Completing financial reports from internal systems, highlighting outstanding monies to be billed and updating client financial schedules
  • Supporting ad-hoc projects, such as managing bundles and team events
  • Maintaining attention to detail and taking pride in organization
  • CREATING NEW CLIENT MATTER FILES, CLOSING, AND ARCHIVING

Requirements for this role include:

  • Minimum 2 years experience as a legal assistant or secretary
  • Previous experience with billing and document management systems
  • Knowledge of Microsoft Office Suite
  • Excellent diary management and prioritization skills
  • Strong communication and problem-solving skills
  • Experience delegating to and training less experienced team members
  • Flexible approach to working practices
  • Friendliness, approachability, adaptability, conscientiousness, diligence, and ability to remain calm under pressure
  • Eagerness to learn and develop skills

In return, we offer an attractive salary plus benefits package, including flexible work arrangements and bonus home office allowance, state-of-the-art offices with in-house catering, and health wellbeing initiatives.


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