Team Operations Coordinator

1 week ago

Sydney, New South Wales, Australia beBeeAdministrative Full time $80,000 - $105,000
Administrative Support Role

We are seeking a highly organised and proactive team member to provide administrative support to our leadership team.

This role plays a key part in ensuring the smooth operation of our leadership team by providing high-quality support.

The successful candidate will manage calendars, coordinate meetings, prepare reports, and support key projects, ensuring seamless day-to-day operations.

Key Responsibilities:

  • Manage calendars and schedule meetings for the leadership team, ensuring alignment with key priorities and business objectives.
  • Oversee day-to-day administrative tasks, providing seamless support to the leadership team.
  • Coordinate travel arrangements and manage end-to-end travel logistics for leadership team members.
  • Support financial administration, including expense management, invoice processing, and purchase orders.
  • Prepare presentations, reports, and information packs to support leadership initiatives.
  • Plan and organise meetings and team events, ensuring smooth execution.
  • Serve as a key liaison between internal stakeholders, external contacts, and suppliers, facilitating effective communication.
  • Actively identify and implement process improvements to enhance efficiency and effectiveness within the team.

About You:

  • Proven experience in administrative roles, preferably supporting senior leaders in a fast-paced corporate environment.
  • Strong calendar management skills, with the ability to prioritise and coordinate complex schedules in a matrixed organisation.
  • Exceptional organisational skills, with the ability to manage multiple priorities while remaining calm under pressure.
  • Excellent communication and interpersonal skills, with the ability to collaborate across teams and engage with stakeholders professionally.
  • High attention to detail, particularly in preparing and proofing documents, reports, and presentations.
  • Proactive and solutions-focused mindset, with a strong drive for continuous improvement.
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.

What We Offer:

A dynamic and supportive work environment that offers opportunities for growth and development.

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