Professional Administrative Assistant

1 week ago

Brisbane, Queensland, Australia beBeeAdministrative Full time $62,500 - $87,500
Administrative Support Professional

We are seeking an experienced and professional Administrative Support Professional to join our team in a full-time role.

The successful candidate will have the opportunity to work in a supportive environment with a friendly and collaborative team, providing vital support to senior staff in the area of Personal Injuries.

This is a fantastic opportunity for someone wanting to elevate their career in a challenging role and a rewarding environment.

As an Administrative Support Professional, you will be responsible for performing a range of administrative duties in an efficient manner with the highest focus on quality. These tasks include:

  • Preparing precedent letters and court documents;
  • Preparing briefs for Counsel and trial preparation;
  • Diary management;
  • Client appointments / travel arrangements;
  • Handling statutory refunds;
  • Digital dictation and word processing;
  • Photocopying, binding, faxing and scanning;
  • Answering phones, taking messages and assisting reception as required;
  • Ensuring all database information is up to date;
  • Daily file maintenance;
  • Maintaining electronic filing systems and correctly using document identifiers;
  • Using electronic document management systems;
  • Management of safe custody documents and enquiries;
  • Other administrative duties as required.

You will be working under the supervision of and alongside the Principals of the firm. Independent judgement and initiative are required to plan, prioritise and organise a diverse workload.

Key responsibilities include:

  1. Administrative Tasks: Perform a range of administrative duties including preparing precedent letters, court documents, and managing diaries.
  2. Support to Senior Staff: Provide vital support to senior staff in the area of Personal Injuries.
  3. File Maintenance: Ensure all database information is up to date and perform daily file maintenance.

Required skills and qualifications include:

  • Highly organised with meticulous attention to detail and accuracy;
  • Strong multitasking and prioritisation skills, with the ability to adapt to a fast-paced, busy office environment;
  • Able to work autonomously and self-manage whilst building and nurturing positive relationships with colleagues and clients;
  • Demonstrated high quality experience (1-2 years) in a Legal Secretary/Administrative Assistant role (in the area of Personal Injuries preferred);
  • Experience with iManage, LawDocs and Open Practice would be beneficial but is not essential;

We offer a competitive salary package, reviewed at least annually, and the opportunity for genuine career progression in a challenging role and a rewarding environment.

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