Senior Document Control Coordinator

3 days ago

Sydney, New South Wales, Australia beBeeDocumentationspecialist Full time $100,000 - $120,000
Documentation Specialist

The role of a Documentation Specialist is pivotal in ensuring the accuracy, accessibility, and compliance of documentation within an organization.

Main Responsibilities
  1. Maintain and manage project documentation, including drawings, specifications, contracts, and reports, ensuring accuracy, version control, and compliance with standards.
  2. Coordinate document distribution to stakeholders, track revisions, and ensure timely feedback.
  3. Monitor document versions to ensure all team members have access to the latest information.
  4. Use and maintain document control systems for secure and efficient record storage.
  5. Ensure documentation aligns with project requirements, industry regulations, and quality policies.
  6. Continuously review and enhance document control processes for efficiency and error reduction.
  7. Train and guide project teams and stakeholders on document control procedures.
  8. Generate reports on document status, approvals, and compliance metrics for management.
Essential Qualifications
  • 8+ years of experience in document control or records management.
  • Bachelor's degree in Business Administration, Information Management, or related field preferred.
  • Experience with Aconex Software.
  • Strong knowledge of document control principles, standards, and best practices.
  • Proficiency in document control software and systems.
  • Experience within project portfolios is preferred.
  • Excellent attention to detail and organizational skills.
  • Strong commitment to accuracy, integrity, and compliance.
  • Exceptional organizational and time management skills.
Desirable Qualifications
  • Ability to work under pressure and manage multiple tasks.
  • Team-oriented with strong interpersonal skills.
  • Proactive problem-solving skills.
  • Willingness to travel to sites if needed.
  • Supervisory experience.
  • Ownership of all role aspects and a focus on continuous improvement.
  • Commitment to Health & Safety culture.

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