Document Controller

Arup is seeking a proactive and detail-oriented Document Controller to support project teams in managing documentation workflows and ensuring accuracy and compliance. This role involves working closely with internal stakeholders and external project participants to maintain high standards of document control.

The Opportunity

Roles and responsibilities include establishing and managing document control processes, registers and filing systems for projects; transmitting and tracking project documentation using online document management systems; coordinating document flow protocols, RFI procedures and client deliverables; attending project meetings and supporting onboarding/demobilisation of team members; assisting in producing document management plans and ensuring compliance with client standards.

• Set up and manage document control processes, registers, and filing systems for projects.
• Transmit and track project documentation using online document management systems.
• Coordinate document flow protocols, RFI procedures, and client deliverables.
• Attend project meetings and support onboarding/demobilisation of team members.
• Assist in producing document management plans and ensure compliance with client standards.

Is this role right for you?

• Minimum 2 years' experience with online document management systems.
• Proficiency in Microsoft Office and strong organisational skills.
• Excellent communication and interpersonal abilities, including calm problem-solving.
• Ability to work under pressure and manage multiple deadlines effectively.
• Experience in a project environment and commitment to confidentiality and professionalism.

What We Offer You

Arup supports member success and growth, guided by our values and a competitive total rewards package. We offer pay, benefits that support health and wellbeing, learning opportunities, and opportunities to contribute to meaningful projects. Our employee-owned structure supports collaboration and shared purpose, including Profit Share for eligible members.

Please see a list of Arup's Australia benefits below:

• Hybrid working policy & flexible working hours
• Paid parental leave for the primary carer of 16 weeks or 32 weeks at half pay with generous unpaid leave benefits
• Paid parental leave for the non-primary carer of 4 weeks plus optional extra leave if you later become primary carer
• Birthday leave
• International mobility opportunities
• Insurances (life & income protection)
• Interest free solar energy and bicycle loans
• Novated car lease
• Ovasaver including discounts, vouchers, cashback, and exclusive offers on more than 300 retailers

Equal opportunity and life at Arup

Arup is an equal opportunity employer that promotes a diverse and inclusive workforce. We welcome applications from all backgrounds and encourage expressions of interest from individuals of all ages, genders, ethnicities, abilities and backgrounds. We are committed to creating an inclusive environment and supporting accessibility throughout the recruitment process.

Our recruitment process is designed to be accessible to all candidates. If you need assistance or reasonable adjustments during your application or interview process, please let us know. Arup does not accept unsolicited resumes from recruiters or employment agencies.

Our Application Process

Please apply directly through our applicant tracking system. Shortlisted candidates will be contacted by Talent Acquisition to discuss next steps.

Note: The posting may include other roles and locations; the essential job details above are for the Document Controller position in Sydney, New South Wales, Australia.